Free business software isn't quite the same thing as free money, unless you're in business--especially by yourself or in a start-up, mom-and-pop, or other small enterprise that lives or dies by the bottom line. That's when tools like Nevitium Invoice Manager look more and more like money growing on trees. It's a top-quality invoice and quotes management utility that is free to use and distribute. It can manage customer and vendor relations, and it even includes a simple yet effective inventory manager.
Installing and setting up Nevitium involves two specific steps. First, we followed a multitabbed wizard in which we could enter company data, data file directories, and even set up an e-mail account, though choosing mostly default options let us breeze through the process and return later. The next step involved creating a master database user via another simple process. The program's main interface is a simple dialog that offers an overview of the current file (which opened when we clicked the data field) and Security status as well as the database owner; in this case, Master. It's when we clicked on the File, Tools, and Reports menus that we glimpsed some of this program's capabilities. We started by creating a New Company Folder, which Nevitium explained in detail. In fact, we found many examples of clear explanations of features and options in the program's operations, as well as in a very good Help file that is available both locally and as online. We returned to the program's Settings, which let us edit our entries as well as set our Security options, configure our invoice for printing or mailing, set default markup for inventory, and choose various output options, including PDFs. The Tools menu included a check printer, form builder, blank work order, quick invoice, prepaid account manager, and more, while the Reports menu included customers, revenues, supplier, and sales. The form building tool is a beta, but we liked the look and feel of it.
All we really wanted was accurate, pro-quality invoices and quotes that anyone from a lawn service to a biotech firm could use. Nevitium Invoice Manager covered that and more. We're impressed with its extras, its documentation, and its performance, and most of all that it's free.
From Data Virtue:
Centered around the invoice and focused on the customer, Nevitium has the tools you need to manage your small business. Create professional invoices and quotes while easily tracking their status and payment history. Nevitium is equipped with the essential tools you need, putting you in control of customer and vendor relations. It also includes a comprehensive--yet simple inventory manager. Try it yourself in just a few minutes. Nevitium is free to use and distribute. You will find many tools to enhance the professionalism of your enterprise.
Small download and easy to install.
Relatively easy to use and has a good number of features for a program this small.
Also available in a portable form and supports barcode readers.
Adequate help files available- whether online or not.
Decent Access Control-Create users and define what they can or cannot do.
Change the theme for the gui, also GUI is good to look at.
Option to import and export data as needed.
Stock control(Limited)- includes option to add stock and set a reorder point.
No updates in quite a while. (Since 2011!)
Creating passwords for users was tricky until I read the included help file. Basically the reset button clears and assigns the password to users.
Requires Java to be installed.
Limited Stock Control: More features would be appreciated like automatically calculating danger level, showing via graph or other visual form how much stock
was sold in week, month, find fast/slow movers etc...
I found the program quite adequate for my needs and I feel this program needs more exposure. I'm sure it lacks features that other users may need but it deserves a download at the least.
As for user stserv12 stating that it was useless and gave reasons why, the reason was simple, he/she didn't know how the program worked and was angry it didn't work the way he/she wanted it to.
You see this program is used to create and store invoices and collect payment when due. If there was a mistake on the invoice, the correct course of action is to delete/void the invoice and make a new one and issue it to the buyer. Changing an invoice shouldn't be an option as it opens the opportunity for fraud and deceit and that shouldn't be allowed as far as possible when using software to record business transactions.
Please add option to add username to invoice in case multiple users are using the software.
As far as I know all legislations require to keppe the invoices in the database. Those with erroneous data that are not finally issued to any customer may only be cancelled not deleted from the invoicing system. As for your other comments I didn't check them, yet.
It's light weight, fast, and handles all typical invoicing needs for my new small business; converts quotes to invoices, email quotes/invoices in PDF, Code scanner compatible, simple user interface, and lots more. Lets you take it with you in a Flash Drive and run from any windows PC
There must a few cons but I haven't found any yet given that I'm a new user of the software.
I was amazed no one has made a comment about this amazing piece of software. I have tried many free invoicing systems and so far, few compares to Nevitium. Simple, free and yet powerful. Highly recommended for new small businesses.