Microsoft's Outlook is the world's favorite e-mail client, used by giant corporations and Net-surfing grannies alike. Many users have more than one PC, and it's not uncommon to have several under your control: work, home, laptop, etc. Whether you're a busy executive or just someone who checks their e-mail on more than one machine, one of your biggest challenges is keeping everything together, up to date, and backed up. CodeTwo's Public Folders is a powerful application that's up to the task. It's an Outlook extension that lets users securely share Outlook documents over any network, public or private. It lets you synchronize and share e-mails, contacts, calendars, tasks, and other Outlook-compatible folders and documents in real time. It also mimics Exchange Server for seamless offline work mode.
CodeTwo Public Folders' download includes two installations, the Syncing Master and the Outlook Add-ins. You generally install the Syncing Master first, on the main PC, and the Outlook Add-ins on each target machine; however, you can also install just the Outlook Add-ins and use CodeTwo's server to try out its synchronizing features. There's also a helpful Tool Tip pop-up and other assistance for first-timers, including online video tutorials, all of which do a good job explaining how the program works. We opted for the standard installation, which quickly and seamlessly integrated itself with Outlook's add-ins toolbar. It's designed to be extremely easy to set up and use, since a productivity enhancer that takes too long to learn isn't doing much "enhancing."
This is a sophisticated tool for online collaboration, managing far-flung resources, keeping work groups up to speed, or simply bringing order to e-mail chaos and ensuring that you always have access to your Outlook resources, no matter which PC you're using. It has too many features to describe, such as Public and Private Folders options and Access Rights Management, giving a fine level of access control. If you need its considerable capabilities, it certainly delivers.Editors' note: This is a review of the full version of CodeTwo Public Folders 4.5.9. The trial version is limited to 30 days only.
With CodeTwo Public Folders, share Outlook calendar, contacts, email, tasks, folders, and even documents in the company network or even over the Internet. Use CodeTwo Public Folders to share Outlook data with others in real-time, manage access rights, work in offline mode - exactly the same way as with Exchange Server. CodeTwo Public Folders integrates with Outlook seamlessly which means you do not have to learn new software. It lets you synchronize Outlook items between multiple Outlook clients so your data remains safe. The installation is very simple and intuitive so you can install and start using this software within a few minutes. The program also contains a built in File Sharing App, which allows users to share files outside Outlook, even through an Internet connection. During the synchronization the synchronized data is never uploaded to any external servers or Cloud accounts. Owing to this it remains always safe.
What's new in this version:
Version 5.0.5 has fixed unknown error could occur when sharing of a personal folder was stopped or when a change was made to permissions to a shared personal folder or when the subscription of a folder was closed by the subscriber.