CNET Editors' review
OmniFocus is a high-powered, flexible, feature-filled task-management app that's based on the widely used Getting Things Done (GTD) productivity method, but it's designed to accommodate a variety of work styles. OmniFocus uses a GTD-esque approach ("Capture, Organize, and Do") to handle actions, projects, and contexts. You work in a relatively clean, two-pane interface, with folders and projects in the sidebar and grouped actions in the main outline (where you add, edit, and check off actions).
Within this interface, it's easy to set up versatile contexts for your actions, distinguish between sequential and parallel actions within a project, and drag and drop actions, projects, and contexts. The sidebar also contains the In-box, a "holding area" for incoming actions, and you can enter new actions here, or from anywhere using a system-wide shortcut. OmniFocus even helps you add actions in several other ways, including via e-mail. There are also lots of different ways to view your workspace, and an improved Perspectives menu lets you save the ones that you use the most (including a set of editable defaults for common Perspectives, like In-box and Flagged).
Overall, OmniFocus's many features and highly tweakable interface deliver a lot of horsepower, making it one of the best (and best documented) GTD applications available. All that functionality comes at a price, though--and there many cheaper options out there--but GTD devotees should definitely give OmniFocus a try.
From The Omni Group:
Task management shouldn't be your full time job. We've built OmniFocus to take a load off your mind by managing your tasks the way that you want, freeing you to focus your attention on the things that matter to you most. Finish that novel. Spend more time with your friends and family. Grow your business. Let us worry about keeping your goals and tasks, both personal and professional, in one ordered, easy to access system that you can depend on.
What's new in this version:
- OmniFocus handles HTTP redirects more intelligently when replacing your local/remote database with a copy of your remote/local database, and when publishing.
- Fixed a workaround for some quirks in cPanel servers.
- Fixed some problems with syncing to servers with expired, self-signed, or otherwise exceptionable certificates.
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All versions:3.6 stars
out of 27 votes
Current version:3.0 stars
out of 2 votes
My rating:Write review
Results 1-2 of 2
"Complexity may be appealing but it will get in your way"
Version: OmniFocus 1.8.1
Full-featured GTD-oriented task manager. You can slice and dice almost any way you want.
In practice the complexity of the product and the inconsistent UI divert significant attention away from getting things done and towards configuring the product.
I used OF for several months and finally gave up due to its complexity. I have understood, used, and not used every bell-and-whistle, and I can tell you OF refuses to just "sit there" while I get my work done. There's always something that is not intuitive or not obvious! In contract, Things, which I've started using recently is so wonderfully simple that GTD takes virtually no effort. I'm really getting things done with Things.
A word to those who are concerned that Things does not currently support sequential projects:
Omnifocus does have that support. But I found that in almost every project the real sequence is more complicated that a simple list of tasks. There are multiple dependencies, some tasks have no dependencies, etc. Omnifocus attempts to manage this with an outline (group) capability inside projects, and I tried to use that. But I found that it's more detail than I require and it is too complex to be transparent. Instead, Things permits me only to mark some of a project's task as Someday. I do that and leave the few remaining to review in Next Tasks in no particular order. The simplicity of this approach makes my work go much smoother than it did when I was worrying about dependencies in Omnifocus.
So I urge you to try Things first. If you think Things is a better solution but you're concerned about sequential projects, my advice is to not worry. The capability is more trouble than its worth. And if you have a project with tens of task and multiple dependences, I suggest you use a real project management application, like OmniPlan or Merlin.
GTD is not designed for project management, it is designed for task management.
"A useful task management application"
Version: OmniFocus 1.8.1
Nice layout and tree structure of tasks.
It would be nice to be able to put reminder alarms on To Do items that can be either dismissed or delayed as appropriate.
I find this product to be quite useful in helping me keep track of tasks that I must get done.
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