Sohodox for Windows

Used Sohodox for Windows?

Editors’ Review

Download.com staffNovember 20, 2014

Small businesses frequently must choose between "enterprise" (pronounced "expensive") solutions and personal software that just isn't up to the job. ITAZ Sohodox is a document management application specifically tailored for the small office, but it has many uses outside the workplace, since it creates a centralized, searchable, multiuser database of all your documents. Sohodox works with any TWAIN-compatible scanner and saves documents in a wide range of formats, including PDF and TIFF. It even has OCR capabilities.

Sohodox has single-user and client installation options; we tested the single-user installation. The interface resembles Microsoft's Outlook and similar e-mail clients, only with a unique tabbed toolbar: the Home tab contains labeled icons for basic controls, and the Tools tab accesses settings and other functions. The Help document is displayed when you first open Sohodox; it contains a link to helpful video tutorials. The program is quite easy to use, though, with pop-up dialogs for settings and operation. The Multi-User Data Base has automatic configuration options for various profiles. We especially like the ease with which the Template Manager lets you create and modify document templates by simply browsing to any example.

Sohodox isn't cheap, but it's certainly affordable, and its ability to bring order to the chaos of the typical small office makes it an excellent value. It combines a flexible document manager and database with useful extras like annotation, fax and e-mail, and password protection. However, it's Sohodox's multiuser document storage and retrieval capabilities that set it apart and earn our recommendation.

Editors' note: This is a review of the full version of Sohodox 6.1.0.5 . The trial is limited to 30 days of use.

What’s new in version 9.5.0.9

Sohodox Drive appears like any other drive in Windows Explorer and the File Open box

Capture folders are special folders which allow you to quickly add documents to Sohodox without opening the Sohodox Desktop Client.

Sohodox Virtual Printer lets you print any file from any Windows application and save it as a PDF file in Sohodox.

Sohodox now works with SQL Server Express 2012 Edition.

Using the Send To Sohodox option, you can quickly add files to Sohodox without opening the Sohodox Desktop Client.

Sohodox allows you to add pre-scanned files to the Sohodox Scan window.

You can now merge two or more scanned pages and save them as PDF or TIFF files.

Sohodox for Windows

Used Sohodox for Windows?

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Full Specifications

GENERAL

Release: November 20, 2014

Latest update: November 20, 2014

Version: 9.5.0.9

OPERATING SYSTEMS

Platform: Windows

Operating System

Windows Server
Windows 8
Windows 10
Windows Vista
Windows 7

Additional Requirements: Microsoft .Net Framework 2.0

POPULARITY

Total Downloads: 5,179

Downloads Last Week: 0

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Last Updated

User Reviews

3.9/5

7 User Votes

Those 5 stars reviews MUST be biased
Wilfried KoppSeptember 20, 2015
Pros
Well, I don´t find much pros actually.
Cons
The software is windows only. It is expensive. The support is a catastrophy. The software is slow and clucky. The PDF viewer is a third party so when there is a bug (and there is a bunch), you are told that it cannot be fixed. The PDF are very slow to load, it misses shortcuts for the tasks you need to do daily.
Summary
If you try Sohodox/Globodox for a day or two, life will be great. I have been using it over 2 years but I decided it was enough. Although I paid for the software, I decided to move to another solution. The solution I went for is simple Evernote! If you don´t want to put your documents in the cloud (which I did not want to), you can make local notebooks. The user experience is MUCH better. I got a scnacan scanner that performs also the OCR, I should have gotten this scanner instead of Globodox when I made my bad decision. You may think that such a bad review is a competitor or something like that. Well no, I don´t have any benefit in any solution but really, this solution from Itaz is a joke. Stay away from it.
Simply the best document management software.
jjcaruso1October 11, 2012
Pros
It is most easy to use & a real value for money. It allows easy to naming of documents that can easily searched using descriptions or tagging. So much faster with much less problems than I had ever using Paperport. I personally enjoy the ability to create profiles so I can easily scan a document to one of the many folders I created without having to set it up each time. This is a great timesaver.
Cons
Version 7 allows naming the document file. Once the file is saved you are unable to rename it again.
Summary
Since I moved away from Paperport and started using Sohodox I have never looked back at Paperport or any other document filing system.
Nice look but clunky, unintuitive interface
technoprincess99October 30, 2011
Pros
-Able to add notes and edit each item -Handles a range of file types -Attractive interface
Cons
-Unintuitive interface -Can't tag/remove tag from multiple items in one go- must be done individually -No drag and drop of items onto tags -no tag hierarchy -text extraction is very subpar (even for documents which are text searchable already)-click on the 'show extracted text' to see how much sohodox has failed to index!
Summary
I really wanted to like sohodox, as it offers great document notes/editing. However its lack of basic functionality (such as drag/drop, and multiple tag assignment, and tag hierarchy) means that I would not recommend this at the moment.
Awesome Doc Mgmt Program, best I've ever used!
dtroseAugust 20, 2010
Pros
Customizable, allows tagging of documents, addition of notes, looks for news docs automatically in folders you specify (folder monitor feature).
Cons
No "Scan To" support but the folder monitor feature is a great workaround. Just scan all of your documents to a particualr folder and they end up in the program .
Summary
Overall Excellent alternative to Paperport and much more intuitive, customizable and index tracking feature. Highly Recommended!
Technical help exceeds expectations.
beygescpaJuly 26, 2010
Pros
You can add new pages to a PDF folder, instead off having separate files in the folder each time you scan. Editing a file is easy to do.
Cons
Not being able to put annotations directly on a page without using a note.
Summary
I had been using a different company's file cabinet. It was highly sophisticated and extremely expensive. Sohodox has most of the same features at a fraction of the cost. Add the value of the technical support and you have a wonderful product.
Very Powerful software for the small business owner.
Robert_JonesWANovember 8, 2009
Pros
batch addition of files, OCR, multi Tagging of docs.
Cons
Document versioning is not supported.
Summary
We run a financial planning business, based out of Seattle,WA. Sohodox is our first document management software. We have a 5 user license for the same. Sohodox has improved our productivity with its ease of use and powerful features. All our records/documents and "e-stored" now and we are more or less a paperless office now. The only drawback is that document versioning is not supported, which can come in use sometimes. Lets hope they include it in later versions. But otherwise a great buy !
Excellent Product, well worth the price.
marymiller2009October 15, 2009
Pros
The software is very powerful, and has a multiple license option. OCR is spot-on with our office scanner. Data Search is quick & accurate. Customization options help us tremendously(we are in the insurance industry)
Cons
The ribbon bar takes sometime to get used to.
Summary
We are a small business in the insurance domain. We downloaded the Sohodox trial version and purchased it the very next week! At $199 the software is true value for money. I don't think i will ever need to upgrade to any other document management software.

Developer’s Description

By ITAZ Technologies

Manage, secure, and share documents.