Reduplicator allows EIMS administrators to archive email based on criteria they control. Email can be archived based on who it is coming from, who it is going to, what IP address it is coming from, and the use of authentication. Archiving location can also be customized to organize archived email by domain, username, and current date values. Reduplicator provides functionality vital to companies and hosting providers that must fulfill HIPAA guidelines, publicly traded or health company accountability statutes, and any other situations in which the archiving and organization of email is vital. Reduplicator provides a simple means to store and keep organized only email vital to fulfill such requirements without archiving all SMTP transactions within EIMS.