Shefware Microsoft 365 Backup Tool for Windows

Shefware Microsoft 365 Backup Tool, from Shefware Private Limited, creates local backups of Microsoft 365 data for redundancy. It exports Exchange Online mailboxes, OneDrive files, and SharePoint libraries into desktop-readable formats, supporting batch jobs, selective date filters, and incremental transfers to manage large tenant workloads. Export formats include PST, MBOX, EML, MSG, and PDF; archive mailbox and public folder support preserves metadata and folder hierarchy. IT administrators, MSPs, and SMBs gain a Windows-based option for local retention and disaster recovery.

Built to capture entire Microsoft 365 workloads for local archiving

The tool targets Exchange Online, OneDrive, and SharePoint and converts cloud content into desktop-accessible files for offline retention. It supports Archive Mailboxes and Public Folders and preserves mailbox metadata and folder hierarchy during export. Supported output formats include PST, MBOX, EML, MSG, and PDF, exposed in an export workflow that maps cloud items to common desktop client formats.

Admin workflows scale with batch jobs and granular filtering

The application offers batch backup capability so administrators can queue multiple user accounts in a single job, which addresses tenant-wide operations. Granular filters let admins restrict jobs by folder or date range, and the incremental backup mode skips previously exported items to reduce redundant transfers. These controls align with managed service workflows where multiple accounts and filtered retention are standard requirements.

Authentication, platform support, and performance for large exports

The tool connects to Microsoft 365 using Modern Authentication and supports MFA-enabled accounts, which helps integrate with tenant security policies. The software runs on Windows desktop and server editions, so deployments sit on Windows infrastructure. It advertises high-speed export behavior and is noted for reliable handling of large mailbox exports, a consideration when scheduling long-running backup jobs on dedicated hosts.

Practical for Windows-focused IT teams, constrained by platform and demo licensing

The tool is a pragmatic option for IT administrators and MSPs who need Windows-based local retention of Microsoft 365 content, because it targets tenant-wide backups and supports MFA connections. The Windows-only client and a demo license represent trade-offs for heterogeneous environments or teams that need cross-platform agents. Tip: validate jobs in a staging tenant before running tenant-wide exports to confirm filters and export integrity.