Small businesses frequently must choose between "enterprise" (pronounced "expensive") solutions and personal software that just isn't up to the job. ITAZ Sohodox is a document management application specifically tailored for the small office, but it has many uses outside the workplace, since it creates a centralized, searchable, multiuser database of all your documents. Sohodox works with any TWAIN-compatible scanner and saves documents in a wide range of formats, including PDF and TIFF. It even has OCR capabilities.
Sohodox has single-user and client installation options; we tested the single-user installation. The interface resembles Microsoft's Outlook and similar e-mail clients, only with a unique tabbed toolbar: the Home tab contains labeled icons for basic controls, and the Tools tab accesses settings and other functions. The Help document is displayed when you first open Sohodox; it contains a link to helpful video tutorials. The program is quite easy to use, though, with pop-up dialogs for settings and operation. The Multi-User Data Base has automatic configuration options for various profiles. We especially like the ease with which the Template Manager lets you create and modify document templates by simply browsing to any example.
Sohodox isn't cheap, but it's certainly affordable, and its ability to bring order to the chaos of the typical small office makes it an excellent value. It combines a flexible document manager and database with useful extras like annotation, fax and e-mail, and password protection. However, it's Sohodox's multiuser document storage and retrieval capabilities that set it apart and earn our recommendation.Editors' note: This is a review of the full version of Sohodox 18.104.22.168 . The trial is limited to 30 days of use.
Sohodox - Windows based document management software for your small office. Using Sohodox you can create a centralized, searchable database of all your documents. Add documents by dragging & dropping existing files and scan paper documents. Sohodox lets you save scanned documents as PDF or TIFF files. Re-arrange and add pages to PDF or TIFF files at any time. Virtual Duplex Scanning support means you can scan both sides of a stack of documents even if your scanner does not support duplex scanning. Sohodox features a modern MS Outlook style user interface that you are already familiar with. Multiple users on your network can simultaneously work with Sohodox. Keep documents private or share them with other Sohodox users on your network. Dropbox integration lets you make any document in Sohodox available via Dropbox. This means you can access these documents via your smart phone, tablet or any web browser and share them with anyone in the world. Changes you make to the document on any device are automatically synced back to Sohodox and new documents can be added to Sohodox via Dropbox. Manage documents by arranging them in folders, attaching tags to each document and using Document Types. The powerful Document Types feature lets you save specific indexing information with each document (for e.g. store Invoice Number, Invoice Date, Invoice Amount with each added Invoice). Extract text from your scanned documents to make them instantly searchable. Highlight any part of a document and add a Note next to it. You can add stamps to a document as well as place your signature on a document. Create links between related documents to easily jump from one document to another. For e.g. Link an invoice to a check or a letter to its reply. Use multi-condition searches (e.g. all invoices from ACME Corp. from Jan 2008). Save searches for easy reuse. Easy migration from applications such as Paperport. Concurrent licensing, no activation required and one year free support.
What's new in this version:
- Support for Windows 8
- Dropbox integration for documents that are in Sohodox
- Renaming tags
- Virtual Duplex Scanning mode
- Auto Save indexing information
- Copy/Paste text from a scanned document into an indexing field
- Preview of MS Outlook email messages now supported
- Replace Document by Scanning