OmniFocus for Mac

OmniFocus for Mac


Editors' Rating:
4.5
Outstanding
Average User Rating:
3.6
out of 27 votes
See all user reviews

Quick Specs

Version:
2.0.2
File Size:
44.21MB
Date Added:
August 02, 2014
Price:
Update; $79.95 to buy
Operating Systems:
Mac/OS X 10.9
Total Downloads:
9,682
Downloads Last Week:
32
Product ranking:
Additional Requirements:
Not available

Editors' review

OmniFocus is a high-powered, flexible, feature-filled task-management app that's based on the widely used Getting Things Done (GTD) productivity method, but it's designed to accommodate a variety of work styles. OmniFocus uses a GTD-esque approach ("Capture, Organize, and Do") to handle actions, projects, and contexts. You work in a relatively clean, two-pane interface, with folders and projects in the sidebar and grouped actions in the main outline (where you add, edit, and check off actions).

Within this interface, it's easy to set up versatile contexts for your actions, distinguish between sequential and parallel actions within a project, and drag and drop actions, projects, and contexts. The sidebar also contains the In-box, a "holding area" for incoming actions, and you can enter new actions here, or from anywhere using a system-wide shortcut. OmniFocus even helps you add actions in several other ways, including via e-mail. There are also lots of different ways to view your workspace, and an improved Perspectives menu lets you save the ones that you use the most (including a set of editable defaults for common Perspectives, like In-box and Flagged).

Overall, OmniFocus's many features and highly tweakable interface deliver a lot of horsepower, making it one of the best (and best documented) GTD applications available. All that functionality comes at a price, though--and there many cheaper options out there--but GTD devotees should definitely give OmniFocus a try.

Publisher's Description

More Products to Consider

All User Reviews

    Results 1-10 of 27

  • 3 stars

    "Somewhere in the middle"

    December 01, 2012   |   By Lars_M

    Version: OmniFocus 1.10.4

    Pros

    Offers good GTD support and was one of the first on the market

    Cons

    I've been an OmniFocus user from the beginning. But it still lives with it's first hour limitations and design flaws. Most painfully with the limitation to one context per task. Some things simply have more than one context. If you have a task together with two colleagues, which context will you assign? This makes OmniFocus nice for my shopping list, but almost useless for my daily business and tasks for my team.

    Since OmniFocus started several tools emerged that do this better and much easier. Organize:Pro from taskfabric and The Hit List from Potion Facroty are the logical consequence.

    Summary

    Was great once, but missed to resolve fundamental issues. Others moved ahead.

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  • 3 stars

    "OK, but too complex for my needs."

    April 14, 2011   |   By manny khool

    Version: OmniFocus 1.9

    Pros

    OF syncs well and has tons of features for those who are right into the GTD system.

    Cons

    OF is ok if you like process more than actually accomplishing your todos. I find it takes way too long to get a snap shot of my most important tasks on any given day. I spend far too much time hunting down or inputting data.

    Summary

    Too complicated and way too expensive.

    I've really come to appreciate the KISS system after using OF. GTD is just to convoluted for me.

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  • 2 stars

    "Complexity may be appealing but it will get in your way"

    October 07, 2010   |   By mrbobbo2

    Version: OmniFocus 1.8.1

    Pros

    Full-featured GTD-oriented task manager. You can slice and dice almost any way you want.

    Cons

    In practice the complexity of the product and the inconsistent UI divert significant attention away from getting things done and towards configuring the product.

    Summary

    I used OF for several months and finally gave up due to its complexity. I have understood, used, and not used every bell-and-whistle, and I can tell you OF refuses to just "sit there" while I get my work done. There's always something that is not intuitive or not obvious! In contract, Things, which I've started using recently is so wonderfully simple that GTD takes virtually no effort. I'm really getting things done with Things.

    A word to those who are concerned that Things does not currently support sequential projects:

    Omnifocus does have that support. But I found that in almost every project the real sequence is more complicated that a simple list of tasks. There are multiple dependencies, some tasks have no dependencies, etc. Omnifocus attempts to manage this with an outline (group) capability inside projects, and I tried to use that. But I found that it's more detail than I require and it is too complex to be transparent. Instead, Things permits me only to mark some of a project's task as Someday. I do that and leave the few remaining to review in Next Tasks in no particular order. The simplicity of this approach makes my work go much smoother than it did when I was worrying about dependencies in Omnifocus.

    So I urge you to try Things first. If you think Things is a better solution but you're concerned about sequential projects, my advice is to not worry. The capability is more trouble than its worth. And if you have a project with tens of task and multiple dependences, I suggest you use a real project management application, like OmniPlan or Merlin.

    GTD is not designed for project management, it is designed for task management.

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  • 4 stars

    "A useful task management application"

    September 29, 2010   |   By nturrill

    Version: OmniFocus 1.8.1

    Pros

    Nice layout and tree structure of tasks.

    Cons

    It would be nice to be able to put reminder alarms on To Do items that can be either dismissed or delayed as appropriate.

    Summary

    I find this product to be quite useful in helping me keep track of tasks that I must get done.

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  • 2 stars

    "Great standalone product but ..."

    September 16, 2010   |   By johnoPeterson

    Version: OmniFocus 1.8

    Pros

    Great id you want to use it as a standalone product.

    Cons

    A major limitation of this software is its inability to import data from other company's applications. If you use mindjet mindmanager, or fasttrack Omni cant import your mindmaps or project plans.

    Summary

    Dont bother purchasing this product unless you want to manually type entries or only use Omni software.

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  • 4 stars

    "The best, most flexible to do program around."

    October 30, 2009   |   By jeffanony

    Version: OmniFocus 1.7.5

    Pros

    Tremendous flexibility. A very full feature set. Many, many ways to display, analyze, and control items. It is completely intuitive. There's a decent (though expensive) iPhone application that synchronizes.

    Cons

    The one glaring omission is the alarms. You have to actively engage with the program to know what's due when.

    Summary

    I love this program. The designers have done a really smart job.

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  • 3 stars

    "Expensive and tied to outdated GTD method"

    October 01, 2009   |   By Jadey Bivey

    Version: OmniFocus 1.7.4

    Pros

    Software looks good and offers many thoughtful features

    Cons

    No way out of rigid GTD orthodoxy. Overly complex for all but David Allen's family members.

    Summary

    GTD requires more management of the system than time spent on task. OmniFocus would do well to offer other approaches less complicated.

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  • 1 stars

    "No way to try before you buy"

    August 28, 2009   |   By thomasmarch

    Version: OmniFocus 1.7

    Summary

    This review was originally posted on VersionTracker.com.
    There's no way to try this app before you buy it. Downloading an extracting it simply gives you a crazy message about "no password or too many people using the application - exit".

    So don't bother unless you feel like shelling out $$$ without knowing what you're getting.

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  • 1 stars

    "OmniFocus at the top of The Hit List"

    July 16, 2009   |   By dressed2kell

    Version: OmniFocus 1.6.1

    Summary

    This review was originally posted on VersionTracker.com.

    After test-driving a new Mac-based task management tool for less than a month it's easy to see why "Whack OmniOutliner" recently made it to The Hit List. As beautiful as The Omni Group's other software applications are it's hard to imagine what caused them to mangle this endeavor so mercilessly. I don't know if they had hired and/or fired someone in between the design and development of the OmniOutliner and OmniGraffle pair and OmniFocus but they sure should fix it somehow; either get the original minds behind OOP and OGP back or banish the culprits responsible for OmniFocus. Before wasting time and money on OmniOutliner check out The Hit List by Potion Factory. Potion Factory is a development crew that definitely understands this domain in a manner that The Omni Group definitely does not!

    www.potionfactory.com/thehitlist/

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  • 2 stars

    "a great power tool, but only for geeks in love wit..."

    June 16, 2009   |   By VancouverRMT

    Version: OmniFocus 1.6.1

    Summary

    ...
    This review was originally posted on VersionTracker.com.
    With extensive usage, I have slowly become less enthusiastic about OmniFocus than I once was. It?s generally an amazing piece of software. However, it is also extremely complex, and I don?t mean in a power-user kind of way: I mean in a confusing way. No matter how well I learn the software, I still ?lose? my data. There are so many ways to sort and view and filter your data that it is also amazingly difficult to find things. I?ve seen this problem discussed ad infinitum on the Omni forums. It?s such a serious flaw that I would never recommend the software, despite its other virtues. This app is a power tool for geeks in love with GTD.

    Syncing with the iPhone application was so consistently error-prone over several months of experimentation that I eventually gave up.

    OmniFocus support, generally excellent in my experience over the years, was not exactly perfect either. Ultimately they dropped the ball, offering to examine my database for the cause of my chronic syncing problems, but then taking much too long to follow-up (weeks).

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  • Results 1-10 of 27

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