OmniFocus for Mac

OmniFocus for Mac

Download Editors' Rating:
4
Excellent
Average User Rating:
3.6
out of 27 votes

Quick Specs

  • Version:
    2.1
  • Total Downloads:
    10,933
  • Date Added:
    Feb. 19, 2015
  • Price:
    Free to try (14-day trial); $39.99 to buy

Editors' Review

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OmniFocus for Mac integrates seamlessly with Mac OS X to help manage tasks, projects, and other to-dos from a single interface.

Pros

Extremely customizable interface: OmniFocus offers a number of customizable views. With project, context, priority, and date-based organization, combined with custom perspectives and arrangement tools, you can tweak your to-do list for your specific projects. The inbox feature makes adding new tasks incredibly quick, and the ability to quickly add new projects and contexts keeps the information organized.

Lightweight integration in OS X: OmniFocus runs quietly in the background while you work. With a couple keystrokes, you can call up a task entry screen to drop in a quick note for later reference, and the tool then syncs to iCloud or its own cloud server for access on another device or computer.

Cons

Steep barrier to entry: Because of its complexity, OmniFocus may take some time to get started. There are a number of existing templates to help you get started, and the tool offers robust help files. But even with these extra tools, it may take some time to get everything organized.

Bottom Line

OmniFocus for Mac is a sleek piece of software that perfectly integrates the most effective productivity strategies into a single platform. It's fast, non-intrusive, and with syncing to mobile devices, can be a solid toolkit for your Mac.

 
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Publisher's Description

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User Reviews
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Results 1–10 of 27

3 stars

"Somewhere in the middle"

December 01, 2012  |  By Lars_M

 |  Version: OmniFocus 1.10.4

Pros

Offers good GTD support and was one of the first on the market

Cons

I've been an OmniFocus user from the beginning. But it still lives with it's first hour limitations and design flaws. Most painfully with the limitation to one context per task. Some things simply have more than one context. If you have a task together with two colleagues, which context will you assign? This makes OmniFocus nice for my shopping list, but almost useless for my daily business and tasks for my team.

Since OmniFocus started several tools emerged that do this better and much easier. Organize:Pro from taskfabric and The Hit List from Potion Facroty are the logical consequence.

Summary

Was great once, but missed to resolve fundamental issues. Others moved ahead.

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3 stars

"OK, but too complex for my needs."

April 14, 2011  |  By manny khool

 |  Version: OmniFocus 1.9

Pros

OF syncs well and has tons of features for those who are right into the GTD system.

Cons

OF is ok if you like process more than actually accomplishing your todos. I find it takes way too long to get a snap shot of my most important tasks on any given day. I spend far too much time hunting down or inputting data.

Summary

Too complicated and way too expensive.

I've really come to appreciate the KISS system after using OF. GTD is just to convoluted for me.

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2 stars

"Complexity may be appealing but it will get in your way"

October 07, 2010  |  By mrbobbo2

 |  Version: OmniFocus 1.8.1

Pros

Full-featured GTD-oriented task manager. You can slice and dice almost any way you want.

Cons

In practice the complexity of the product and the inconsistent UI divert significant attention away from getting things done and towards configuring the product.

Summary

I used OF for several months and finally gave up due to its complexity. I have understood, used, and not used every bell-and-whistle, and I can tell you OF refuses to just "sit there" while I get my work done. There's always something that is not intuitive or not obvious! In contract, Things, which I've started using recently is so wonderfully simple that GTD takes virtually no effort. I'm really getting things done with Things.

A word to those who are concerned that Things does not currently support sequential projects:

Omnifocus does have that support. But I found that in almost every project the real sequence is more complicated that a simple list of tasks. There are multiple dependencies, some tasks have no dependencies, etc. Omnifocus attempts to manage this with an outline (group) capability inside projects, and I tried to use that. But I found that it's more detail than I require and it is too complex to be transparent. Instead, Things permits me only to mark some of a project's task as Someday. I do that and leave the few remaining to review in Next Tasks in no particular order. The simplicity of this approach makes my work go much smoother than it did when I was worrying about dependencies in Omnifocus.

So I urge you to try Things first. If you think Things is a better solution but you're concerned about sequential projects, my advice is to not worry. The capability is more trouble than its worth. And if you have a project with tens of task and multiple dependences, I suggest you use a real project management application, like OmniPlan or Merlin.

GTD is not designed for project management, it is designed for task management.

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4 stars

"A useful task management application"

September 29, 2010  |  By nturrill

 |  Version: OmniFocus 1.8.1

Pros

Nice layout and tree structure of tasks.

Cons

It would be nice to be able to put reminder alarms on To Do items that can be either dismissed or delayed as appropriate.

Summary

I find this product to be quite useful in helping me keep track of tasks that I must get done.

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2 stars

"Great standalone product but ..."

September 16, 2010  |  By johnoPeterson

 |  Version: OmniFocus 1.8

Pros

Great id you want to use it as a standalone product.

Cons

A major limitation of this software is its inability to import data from other company's applications. If you use mindjet mindmanager, or fasttrack Omni cant import your mindmaps or project plans.

Summary

Dont bother purchasing this product unless you want to manually type entries or only use Omni software.

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4 stars

"The best, most flexible to do program around."

October 30, 2009  |  By jeffanony

 |  Version: OmniFocus 1.7.5

Pros

Tremendous flexibility. A very full feature set. Many, many ways to display, analyze, and control items. It is completely intuitive. There's a decent (though expensive) iPhone application that synchronizes.

Cons

The one glaring omission is the alarms. You have to actively engage with the program to know what's due when.

Summary

I love this program. The designers have done a really smart job.

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3 stars

"Expensive and tied to outdated GTD method"

October 01, 2009  |  By Jadey Bivey

 |  Version: OmniFocus 1.7.4

Pros

Software looks good and offers many thoughtful features

Cons

No way out of rigid GTD orthodoxy. Overly complex for all but David Allen's family members.

Summary

GTD requires more management of the system than time spent on task. OmniFocus would do well to offer other approaches less complicated.

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1 stars

"No way to try before you buy"

August 28, 2009  |  By thomasmarch

 |  Version: OmniFocus 1.7

Summary

This review was originally posted on VersionTracker.com.
There's no way to try this app before you buy it. Downloading an extracting it simply gives you a crazy message about "no password or too many people using the application - exit".

So don't bother unless you feel like shelling out $$$ without knowing what you're getting.

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1 stars

"OmniFocus at the top of The Hit List"

July 16, 2009  |  By dressed2kell

 |  Version: OmniFocus 1.6.1

Summary

This review was originally posted on VersionTracker.com.

After test-driving a new Mac-based task management tool for less than a month it's easy to see why "Whack OmniOutliner" recently made it to The Hit List. As beautiful as The Omni Group's other software applications are it's hard to imagine what caused them to mangle this endeavor so mercilessly. I don't know if they had hired and/or fired someone in between the design and development of the OmniOutliner and OmniGraffle pair and OmniFocus but they sure should fix it somehow; either get the original minds behind OOP and OGP back or banish the culprits responsible for OmniFocus. Before wasting time and money on OmniOutliner check out The Hit List by Potion Factory. Potion Factory is a development crew that definitely understands this domain in a manner that The Omni Group definitely does not!

www.potionfactory.com/thehitlist/

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2 stars

"a great power tool, but only for geeks in love wit..."

June 16, 2009  |  By VancouverRMT

 |  Version: OmniFocus 1.6.1

Summary

...
This review was originally posted on VersionTracker.com.
With extensive usage, I have slowly become less enthusiastic about OmniFocus than I once was. It?s generally an amazing piece of software. However, it is also extremely complex, and I don?t mean in a power-user kind of way: I mean in a confusing way. No matter how well I learn the software, I still ?lose? my data. There are so many ways to sort and view and filter your data that it is also amazingly difficult to find things. I?ve seen this problem discussed ad infinitum on the Omni forums. It?s such a serious flaw that I would never recommend the software, despite its other virtues. This app is a power tool for geeks in love with GTD.

Syncing with the iPhone application was so consistently error-prone over several months of experimentation that I eventually gave up.

OmniFocus support, generally excellent in my experience over the years, was not exactly perfect either. Ultimately they dropped the ball, offering to examine my database for the cause of my chronic syncing problems, but then taking much too long to follow-up (weeks).

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Results 1–10 of 27

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Full Specifications

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What's new in version 2.1
  • Vibrant Interface -- We adjusted the OmniFocus interface to better match OS X Yosemite. That included making new toolbar icons, adjusting the appearance of some other elements, and incorporating vibrancy where appropriate.
  • OS X Requirement -- OmniFocus 2.1 requires OS X 10.10
  • Application and Document Icons -- The app and document icons now fit in better on OS X Yosemite.
  • Extensions -- OmniFocus for Mac now has Today and Share extensions, just like on iOS. To enable the Today extension, click Edit at the bottom of Notification Center.
  • Sharing -- In addition to accepting content from other apps, the text of actions can be shared from OmniFocus using the share button in the toolbar.
  • Tear-off View Options Popover -- When the View Options popover is open, it can be dragged away from the window and exist on its own.
  • Find and Replace -- Find and Replace now works in actions as well as their notes.
  • Help -- In addition to being up to date with info on the new features, OmniFocus Help has a new look that should be easier to use. Scrolling is also smoother on retina screens.
  • OmniOutliner Import -- When importing from OmniOutliner columns can once again be mapped to OmniFocus fields.
  • Localized Date Parsing -- If OmniFocus can't parse a date using localized relative date names, it will try using English relative date names.
  • Moving Windows -- It's no longer possible to move the window using the split view dividers.
  • Narrower Windows -- OmniFocus' minimum window width has been reduced.
  • Inspector Menus -- MISSING VALUE no longer appears in action and project status menus or the "Review Every" menu.
  • Bad State after Time Zone change -- OmniFocus behaves better after changing time zones, clearing a due date, and then using a +1 day/week/month button
  • Spurious Due Soon Notifications -- OmniFocus now always respects its own Notification Preferences.
  • Sync Credentials -- When syncing with Omni Sync Server, you're no longer prompted again for your username after entering it in Preferences--just your password.
  • New Item in Forecast (Focused) -- You can create a new action while Focused and in the Forecast perspective without causing an alert to appear.
  • New Item in "No Context" -- You can now create new items in Flagged and in Contexts when "No Context" is selected.
  • Perspective Icons -- Some custom icons previously resulted in an error about PNG gamma value.
  • Grouping Actions in Quick Entry -- The app no longer hangs when grouping actions in the Quick Entry window.
  • Flagged Items -- Status circles are now drawn with orange only if flagged and not complete.
  • Crash -- Fixed a commonly-reported crash on launch.
  • Crash -- Fixed a crash when quitting.
  • Crash -- Fixed a crash when closing the Archive window with a hidden toolbar.
  • Crash -- Fixed a crash undoing "Replace All" when text in notes had been replaced.
  • Crash -- OmniFocus now beeps instead of crashing when you try to delete "No Context" from the sidebar.
  • Many Smaller Fixes and Improvements -- Including several other crashes.
General
Publisher The Omni Group
Publisher web site http://www.omnigroup.com/
Release Date February 19, 2015
Date Added February 19, 2015
Version 2.1
Category
Category Productivity Software
Subcategory Calendar & Time Management Software
Operating Systems
Operating Systems Mac OS X 10.10, Macintosh
Additional Requirements None
Download Information
File Size 37.69MB
File Name OmniFocus-2.1.dmg
Popularity
Total Downloads 10,933
Downloads Last Week 50
Pricing
License Model Free to try
Limitations 14-day trial
Price $39.99

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