MailStore Home - Free download and software reviews - CNET Download.com

MailStore Home

CNET Editors' review

There's much to admire in this e-mail archiver that reads like your offline in-box, but searches stored files much faster than good-ol' Outlook. MailStore Home supports a long list of mail servers, replicating and backing up messages in a straightforward interface--complete with folder tree and reading pane. There's also a start screen to jump to archiving, burning archives to disk, advanced search, and administrator tools. Small navigational icons along the top of the app kick-start these tasks after you've left the start screen behind.

The program's management is straightforward. When you archive an in-box, a wizard walks you through special configuration steps and lets you enter folders to archive or exclude if you want some backed up, but not all. MailStore Home skips your spam, trash, and junk folders by default, and it checks for duplicate messages while going about its business.

Its blink-of-an-eye search feature comes in two forms: a simple field in the side bar, and an advanced search screen from which you can drill down to specifics--dates, folders, even the contents of e-mail attachments. You can also save queries to rerun at a later time, and enter Boolean search terms. After retrieving the message, you'll see management options like opening, saving, and exporting. You're even able to reply to archived Web mail messages via your offline in-box--just be patient.

The inevitable drawbacks are these: there's no autoarchiving or scheduling, so archiving is a manual activity. Initial scanning also takes a considerable length of time, and subsequent archives of the same in-box (click "run" to rearchive) start over from scratch instead of offering you the option to pick up from the most recent message date. It's missing the more nimble filters found in rival Outlook add-ons, like filtering by e-mails with attachments. MailStore Home also restricts you to three account profiles, a handicap if you've got more active accounts than that. Despite these drawbacks, MailStore Home offers a fine free solution for storing e-mail from multiple in-boxes and searching through the archives.

Publisher's Description

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All User Reviews
  • All versions:

    3.8 stars

    out of 51 votes

    • 5 star: 18
    • 4 star: 20
    • 3 star: 4
    • 2 star: 3
    • 1 star: 6
  • Current version:

    3.8 stars

    out of 4 votes

    • 5 star: 2
    • 4 star: 1
    • 3 star: 0
    • 2 star: 0
    • 1 star: 1
  • My rating:

    0 stars

    Write review

Results 1-4 of 4

  • 5.0 stars

    "Excellent for my needs"

    January 2, 2014  |   By howardferns

    Version: MailStore Home 8.1

    Pros

    I wanted to close my Gmail account that I no longer use, but save the emails without exporting them all to my new webmail provider, not least because they would lose their original dates, they would only show the date I transferred them. So I easily installed the portable version of MailStore in Copy.com (cloud and sync) and then all it took to archive my emails was to enter my Gmail address and password into it. Not only were about 1200 emails transferred in a few minutes, but the original folders were retained, too - that was very pleasing, I wasn't expecting it. Those mails are now very easily accessible for reference, with a great search feature too, without me having to find a Google page and log on each time I want to look at any.

    Cons

    The software took a bit of finding. Most suggestions I found online (searching with DuckDuckGo, not you-know-who) said to to transfer emails to Outlook, which wasn't really the solution I was looking for. I only found out about MailStore in an obscure way, it was mentioned in one of the comments on a blog post on the subject.

    Summary

    Little to do with the above, but thought I'd mention that while I was poking about in my Google account looking for closing it (they don't make it easy to find!) I discovered there were two outfits listed as having access to my basic account. Glad to have quit!

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  • 1.0 stars

    "Does not function."

    November 23, 2013  |   By jtellerelsberg

    Version: MailStore Home 8.1

    Pros

    Looks good in theory.

    Cons

    Will not open.

    Summary

    I ran the install, but nothing comes of it. A folder with files was created in the Programs folder (Windows here). But it is not listed under Start > All Programs, and when I try manually running it by going to its folder and clicking the .exe, I get an error message that it can't do anything. Too bad for me.

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  • 5.0 stars

    "Solid as a rock"

    October 31, 2013  |   By jurgfella

    Version: MailStore Home 8.1

    Pros

    Been using this free software for probably five or six years now, and in my experience, it's solid as a rock. Have never had problems, and one friend who had her index corrupted was fine after we rebuilt it.

    Cons

    Get many duplicates if you index both your mail client (Outlook, Thunderbird) and your underlying account (Gmail). No way to de-dupe these if they were indexed separately.

    Summary

    This free email archiver is solid as rock, and has not let me down in many years. I also found that I could keep different computers in synch just by setting the mailstore folder as one that I do synch (just don't synch while the program is running).

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  • 4.0 stars

    "Finally! An easy way to archive web mail!!!"

    September 10, 2013  |   By jgpuckering

    Version: MailStore Home 8.1

    Pros

    Provides an excellent way to archive web-based mail.
    Works with Yahoo.
    Supports IMAP, allowing access to folders (not just Inbox).
    Allows including or excluding specific folders.
    User-defined profiles provide reusable configurations.
    Nice ease of use features like a Create Shortcut button for profiles and a Test button for connections.
    Excellent integration with Mozilla Thunderbird.
    Search is blazingly fast.

    Cons

    Configuring IMAP access can be a bit tricky if you are a novice user, though MailStore has made it about as easy as it can be. You need to lookup the parameters your Internet service provider recommends and use those.

    Occasionally seems to stall while archiving large volumes of email in folders, though possibly the problem was at the IMAP server end (Yahoo) rather than MailStore itself. Fortunately, you can cancel and run it again and it quickly goes through the mail it's already archived and then begins working on the remaining mail.

    Does not allow access to MailStore data directories on a remote drive. I'm not sure why the product has this restriction -- likely to prevent performance complaints. But I have a gigabit LAN and a NAS at home and would like to keep my archive on its redundant storage rather than on my local drive. The developer (or dev team) should rethink this limitation.

    Summary

    Overall, this product is brilliant. Were it not for the occasional stalling during archiving, causing my to have to cancel and restart, I'd give it 5 starts. Mind you, once I archived all my email more than a year old (over 1 Gb), it now runs very fast when I run it every few days.

    If you have been keeping hordes of email on someone's web server and want to archive it in case it's needed at some future, this is the tool for you.

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Results 1-4 of 4

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MailStore Home