Time clock software is easy to understand: employees clock in and out on a PC instead of a wall clock. It ought to be easy enough that any employees can use it, no matter what their skill level. And it ought to be free, since the typical small business needs all the help it can get. Few programs can cover all three "oughtas," though. We looked at one that hits a triple: CKZ Time Clock. It's supersimple for employees: click on your name and then click the big Clock In or Clock Out buttons. Employees can check their hours at any time. While it offers a lot of features, some features available in the paid version aren't in the freeware version.
CKZ Time Clock's interface is simple, with a list of employees on the left and a large time and date display on the right. It has two main tabs, Employee Options and Administration. The first tab lets employees check their hours by logging on with a password or their e-mail address. Clicking Activate Administration called up a message indicating that the feature was disabled in the free version. Another button on the interface linked to a paid upgrade. During the initial setup operation, we were able to enter our company information. We could edit this information and set system options by clicking the Administration tab and selecting System Options. The System Setup and Options dialog also let us configure Payroll, Employee, and System Options. Most of the selections include detailed explanations of the choices, something we didn't expect but certainly commend. From the Administration tab, we could add, edit, and activate, deactivate, and reactivate employees, edit their data, and view clocked in employees. Under Reports, we could generate single- and multiple-employee reports or run a payroll summary. Clicking Help opened a support site that included a user's forum and video tutorials.
With contrasting highlight colors and a ribbon-style interface, CKZ Time Clock will look right at home with your other productivity tools. It's easy to add and edit employee and company data, which certainly helps. Better still, it's easy for employees to use. Best of all, it's free.
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From CKZ Time Clock:
CKZ Time Clock software will help you manage all your employees without wasting time with old paper time cards. Each pay period our Time clock software will save you countless hours of your precious time by generating automated payroll reports for your employees. Simply print the reports and write the checks and your done.
What's new in this version:
Version 4.14.01 may include unspecified updates, enhancements, or bug fixes.
The Free Version is pretty much worthless. There are no security provisions on the free version. I wanted to get some sort of time clock for my 2 employees to make sure I'm not getting cheated on hours. In the description I was lead to believe the only downfall of the free version is that you can only add 3 employees so I thought it would be perfect for me. All 3 employees have the ability to change the time they clocked in and out basiclly making it pointless.
Some fetures not available due to the fact that you have to purchase a full version of the software to find out how they work. Yes that's right it's not free.
Although CKS Time Clock from Cnet.com says that CKZ Time Clock is free it really isn't once one finds out that they have to upgrade a full version to check out the other features of the program.
Program did not save company information, had to re-enter pay roll option after setup. Had to do this through the Administration area of the program.
Could not access activate administration function. Error message I got was that the free version security features are disabled.
Administration function activated once I clicked the okay button in the error message.
No mention anywhere of what the cost of the full version are until I clicked on the purchase button. Purchase button did not take me directly to the sales page of web website I had to remove the address that the purchase button link to just the CKZ Time Clock web site itself and navigate to the site to find the purchase options for the program.
Have to go in and manually edit employee information. Shouldn't this be done during the installation process of the software? Also noticed that one can not edit/change employee ID number. Current Employee ID number starts off with 971. Should be able to assign employee ID numbers while your in the employee edit section.
Overall once someone figures out how to get around some of these cons that I've found the CKZ Time Clock isn't a bad little program to use on a single computer. I'm not certain as to how it is on a network server but for me on a single stand alone application on a single computer it's fine. I do wonder if the program can be configured to calculate Federal, State, Social Security, Medicare, City, and Occupational taxes and place this information into the employee time card record sheet and then be able to export all this into Excel, quicken, or Microsoft Money.