Small and medium-size businesses do all kinds of different things, but one thing they have in common is they're in business. Something else they have in common is payrolls. Meeting them, managing them, recording them -- no wonder so many business owners and accountants always seem worried! It's a lot of responsibility. Payroll Mate 2013 from Real Business Solutions can help. It handles just about every part of the payroll process except providing the actual pay (sorry -- that one's still yours!) for a reasonable price. It can prepare payrolls, calculate taxes and withholding, print paychecks, create and export reports and data to a variety of databases and document types, and process forms, including W-2s and federal forms (and even some state forms, too). Payroll Mate is free to try for 30 days -- plenty of time to see if it's what your business needs. The latest release is fully compatible with Windows 8.
As with many proprietary business tools, Payroll Mate's user interface offers its own take on the basic Explorer-style layout, with multipurpose sidebars and toolbars as well as menu bars that borrow touches from Web browsers. Payroll Mate opened with the Checks form displayed and pre-filled with sample data for a fictitious employee, "George B. Orange." Other buttons configure and manage data for Employees, Forms, Reports, Company, and Vendor Center, but we could add custom buttons easily, too. In fact, most of Payroll Mate can be customized to suit your business. We probably should have mentioned this earlier, but Payroll Mate has plenty to offer on its Help menu, too, including a Help Manual with lots of specific information (like Clergy Payroll, for instance) as well as an entire submenu of Helpful Resources such as a Quick Start Guide and instructions for using W-2s and other forms.
Overall, we were impressed with Payroll Mate 2013's ability to simplify a lot of complex processes. For example, toolbar buttons labeled Print Selected Check and Print Multiple Checks leave little room for guessing.
Editors' note: This is a review of the trial version of Payroll Mate 2013 9.0.10.
Payroll Mate is a comprehensive payroll software that fits the needs of accountants and small to medium size businesses.
Payroll Mate automatically calculates net pay, federal tax withholding, Social Security tax, Medicare tax, and calculates user defined state and local taxes. Payroll Mate also supports different types of pay periods, prints payroll checks, prepares forms 941, 944, 943, 940, W2 and W3. This payroll software also supports user-defined Income, Tax, and Deduction categories. Payroll Mate supports MICR check printing, eliminating the need to buy payroll checks. This payroll software also helps businesses go green through the support of payroll direct deposit. At year-end W2 Forms can be printed on regular white paper eliminating the need to buy W2 and W3 forms. Payroll Mate also supports some advanced payroll calculations like per mile and per piece. Payroll Mate supports the following state payroll tax forms: California DE-9, California DE-9C, Florida RT-6, Texas C-3, Texas C-4, New York NYS-45, Illinois IL-941 Quarterly Withholding Return and Illinois UI-3/40. Payroll Mate can also be used as QuickBooks payroll software with the support of payroll data export to QuickBooks. The software can also export Payroll checks to Quicken and Microsoft Office Accounting.Payroll Mate also supports payroll vacation tracking and sick pay tracking. Other features include ability to import payroll setup from QuickBooks, Peachtree, Sage 50, Quicken, ADP and other payroll software. Ability to export payroll data to Peachtree and Sage 50. Support for form 940 schedule A for credit reduction states. Ability to run over a network. Support for restaurant and agricultural (farm) payroll .Vendor and 1099 processing. Ability to email paystubs to employees. Ability to export W2 forms to W2 Mate software to allow W2 electronic filing and creating PDF W-2s.