The Download Blog

Many users laud iTunes for its easy-to-use interface and seamless integration with the iPod, but the digital-music jukebox isn't perfect. One of the chief complaints about the software is its inability to automatically monitor folders for new music. Not that adding new music in the program is difficult--simply open it up, click File, then select Add Folder to Library.

But going through this process each time you add music to a folder on your hard drive can be tedious, especially if you organize your digital media in various locations. Wouldn't it be much simpler if you could monitor exactly the folders you want (and none of the ones you don't) by just opening an app? Even better: let the software do it automatically in the background and you won't even need to lift a finger after the initial setup. This tutorial will help you do just that.

Cost: Free, but a one-time 7.50 Euro registration fee will be required for truly automatic monitoring

Level: Beginner

Time commitment: 5 to 10 minutes to set up folders

System requirements: Windows

You've heard every mantra and cautionary tale a dozen times, but if you still haven't backed up that hard drive by now, the lessons haven't sunk in. It may not seem like a big deal if everything's humming along, but losing files or precious photos to malware, food spills, fire, or any other corrosive indignity brings on those twin sensations of panic and despair. This article takes you through some simple hardware and software solutions to save those files, then weighs the pros and cons of each approach.

Back up to an external hard drive

External hard drives and network-attached storage are local ways to back up your files to a physical drive that lives outside your PC. Since network-attached storage devices are typically for the home networker with multiple computers to safeguard from data loss, most people looking for a basic backup option will lean toward external hard drives, like some of these CNET favorites.

After purchasing an external drive, you'll just plug it into your computer to get started. Most conventional drives like the ultraportable 320GB Seagate FreeAgent Go will trigger your computer to open a separate drive folder, like "Removable Drive F:". Copying or dragging the files you'd like to save from their original folder into the external drive folder transfers them over.

The purpose-built 320GB Clickfree Portable Backup Drive provides an even simpler backup method. After plugging it in, the drive's native software automatically finds and backs up all of your computer's data. Not bad for about $200. If that's not enough storage space for you, there's also the four-bay Drobo for serious data nuts. It's not without its shortcomings, including its high price. For backups, it's best used for creating redundancy in case one of your other drives fail.

Desktop backup software

One of the primary advantages of using software to copy your files is being able to schedule backups of your data, although all programs will let you manually back up data as well. While most people will find online storage solutions the easiest to maintain, desktop backup software has its merits.

For example, for $50, the Acronis True Image Home 2009 images your hard drive, including your programs, documents, music, photos, and Outlook e-mail. In the event of a crash, you can boot it from the PC or from a CD.

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If you're an iTunes user (download for Windows|Mac) whose appetite for music, movies, and podcasts is outstripping the capacity of your computer, it might be a good time to think about offloading that library to an external hard drive or a separate internal drive. If you do it right, the process is relatively simple, although the transfer time could take an hour or more, depending on the size of your media library.

To walk you through it, here's a step-by-step video and slide show tutorial on how to move your iTunes library to an external hard drive.

Howcast, the how-to video host and platform, on Friday released its iPhone application, bringing its entire catalog of short-form informational videos to the popular device.

Much like YouTube's iPhone application, the Howcast app lets users search for videos, find them in a small selection of featured clips, or pick them by popularity or publication date.

It's wonderfully entertaining--including the option to shake the phone (or iPod Touch) and go to a random clip, no matter what part of the application you're using.

Where the mobile experience falls short of its Web counterpart is in lacking an integrated wiki system and wonderful custom Flash player.

The wikis, in particular, make the Web product far more compelling, since you can get the gist of any video in a few simple paragraphs that can be edited by the Howcast community.

For something like a food recipe, the wiki descriptions can be immensely handy, especially if you're planning to take your iPhone into the kitchen or use Howcast when you're out shopping.

Likewise, the lack of the Web service's video player, which lets you skip to different sections of the video, is a real bummer. It's something that's possible with QuickTime chapter markers, but it's not currently implemented in the iPhone app. In future versions, I'd love to see that change.

Howcast is free and available in Apple's App Store. If you're a fan of the site, it's definitely worth a download, despite its shortcomings.

If you've got a Mac and PC holding court on your desk while you roll your chair between them trying to get your work done, stop. You're working too hard. Synergy (for Windows and Mac) is a free, open-source application that has come to many a rescue by consolidating the controls of multiple computers on different operating systems to a single keyboard and mouse.

Each computer gets to keep its own monitor, which gives you more visual real estate while slashing hardware clutter. Here's another bonus: you don't have to physically switch between systems anymore, you can can stay put and let your mouse do the walking.

If desk space is no issue, Synergy is going to be a much more freeing solution than a KVM switch, which, in an important reversal, uses only one monitor to control multiple computers, won't let you see data side-by-side, and requires extra hardware. As another perk, Synergy merges your clipboards into one so you can copy and paste among platforms.

Synergy isn't limited to Macs and PCs; it can also work with two or more computers on the same platform, and there's a Linux build, too. Synergy involves a little more setup than your average application, but the results can be well worth it. CNET Editor Jeff Bakalar's video (above) has plenty of useful tips to get you started.

My laptop's wireless 3G connection has been crapping out for over a week now. It works for a while, and then it quits. I don't know why. I don't know when it will be fixed, if ever.

I only know that when I'm on the road, I've got no way to get work done. While I wrestle with AT&T's alleged support services, I'm stuck in the breakdown lane of the old info highway.

I need access to Gmail and a half-dozen other sites, but for now I'll have to settle for stale Google Reader news feeds and my Google Docs files, plus a handful of other Web apps. These are the only sites I can access offline via Google Gears, a technology that lets Gears-enabled Web sites store information on your hard drive. That way, you can use the services even when your Internet link has gone south. Or at least that's the idea. In reality, you're still out of touch.

At present, Gears works with with Google Docs but not Spreadsheets or Presentations. You can view your Google Reader feeds offline, but you can't get to your Gmail in-box or Google Calendar. Other sites that are said to support Gears are the WordPress blogging system, ZohoWriter word processor, and Remember the Milk info manager.

I tried Gears with both Google Docs and Google Reader. The first time you visit Google Docs after you install Gears, you see a link labeled Offline in the top-right corner of the screen. Click it to open the Gears warning. After you allow the service to store information on your PC, the sync begins.

The initial sync can take a few minutes, but the process is faster subsequently. The green check mark in the top-right of the Google Docs window indicates that you're online. Click it and then click Settings to view your offline options.

The top button in the resulting dialog box simply puts a shortcut on your desktop. The second button lets you disable the offline feature. There are also two links in the dialog: the top link opens a simple information page, while the bottom link displays technical information about the sync, including the files you've downloaded.

You'll find more information about using Gears for offline access at the Google Docs help site. Note that even though Google Spreadsheets is said not to work with Gears, my online spreadsheets were downloaded just the same.

Google Reader's offline feature works a little differently. After you install Gears, you'll see a green arrow icon in the top-right corner of the Reader window. The downward arrow indicates that you're online. Click it to see a pop-up asking for permission to download data.

After you click Allow, the items in your feeds will be downloaded to your PC. The green downward arrow becomes a blue upward arrow, which means you're in Reader's offline mode. Click the arrow icon again to return to online mode.

It's nice to be able to access online files and news feeds without an Internet link, but what I really need is ubiquitous network access, which is what I thought I was getting with my 3G data link. Wireless data services simply aren't reliable, and offline browsing is no substitute for real-time access to e-mail and Web sites.

Maybe someday Google's new patent will be able to improve the situation. Or maybe WiMax will finally be ready for prime time.

All I know is, what we have now just won't do.

So you've been having fun with Facebook's somewhat half-baked chat service for the last day now, but are you growing tired of having to first log-in, then pop-out the chat window? For those of you who want to chat without this two-step process, there's a nice little tweak discovered by Mozilla Links that lets you set Facebook chat to pop out in Firefox's side bar.

I'm not really a fan of sidebar driven applications (gDocsBar not included), but this implementation works out pretty well. It will load up your buddy list and work just like the pop-out version does--minus of course the actual pop-up.

I'm still waiting for Facebook to add away and invisible modes, and allow other chat applications, such as Pidgin, Meebo, and Trillian, to integrate it. In the meantime, this tweak makes it a little more bearable.

[via DownloadSquad]

Ramesh Srinivasan has clearly known the tensions of shared computing, especially the bickering over which mail app and browser to set as defaults when two or more users disagree.

Thanks to Srinivasan's two apps, DefaultMail and DefaultBrowser, families and roommates can cool it on the tug-of-war and continue clashing over important things, like drinking milk straight from the carton. The free apps smooth things over by linking default browser apps and e-mail clients to each user account.

Tune in to the video to see how the apps work, but forget typing those long URLs to download the apps. We've got you covered with the download links above.

It's the most popular PDF software on the planet, but sometimes Adobe Reader can be slower than molasses to start up. Tom Merritt shows you how to use Adobe Reader SpeedUp to disable unnecessary plug-ins and help Adobe Reader open documents much more quickly.