Mozilla Messaging has released the first release candidate of a Thunderbird 3, software it hopes will significantly improve how people read, write, catalog, and search their e-mail.
Mozilla released the software Tuesday for Windows, Mac, and Linux, several days later than predicted earlier this month but close to a year later than Mozilla planned in 2008. A final version of Thunderbird 3 is expected not long after the release candidate.
Thunderbird 3 has been years time in the making. For its next versions, the Mozilla Messaging group hopes to release new versions more frequently, said Mozilla Messaging programmer Dan Mosedale.
"Part of the plan for Thunderbird is to move our development process in a more agile direction...Rather than having super long releases, we'd like to release significantly more frequently than we have historically done," said a draft Mozilla proposal for what to do in the post-Thunderbird 3 era Mosedale posted. He proposed major Thunderbird releases every four to six months, starting with version 3.1, and also laid out some ideas for Thunderbird after version 3.1.
Thunderbird 3.0 adds a variety of features, according to Mozilla and the Thunderbird 3 RC1 release notes:
• A more elaborate search option to locate specific messages. People can employ a variety of methods to sift the wheat from the chaff.
• An e-mail archive a la Google's Gmail. Rather than filing every message in a folder, an organizational technique that can be hard to maintain with high volumes of messages, people can move them out of the inbox into the archive where search can find them later.
• A streamlined interface that cleans up the toolbar and moves some of its functions to the frame around e-mail messages.
• A new plug-in system designed to be easier to use to replicate some of the success of the Firefox browser. The browser, by the way, is built in so plug-ins can use it.
• A tabbed interface that can reduce clutter of e-mails, e-mail folders, and other tasks. A tab can, for example, house a version of Yahoo's online calendar.
• An easier process to set up new e-mail accounts. The software has preset settings for several e-mail services.
• "Smart folders" that can be customized in a variety of ways. For example, users with multiple e-mail accounts can create a smart folder that provides a unified inbox for all the accounts.
• An easier way to add people to the address book by clicking a star icon next to the sender's name.
Be sure to check the list of Thunderbird 3 RC1 issues if you're the cautious type.
MOUNTAIN VIEW, Calif.--For almost all of its existence, Mozilla Messaging has been known for Thunderbird--e-mail software with the traditional view that a person's PC is the center of their computing existence.
Now, though, the Mozilla Foundation subsidiary's scope is expanding beyond the confines of the computer under your desk or on your lap. In the near term, the new Thunderbird 3 is becoming more integrated with the Web. And in the longer term, the Raindrop project has the potential to lift your inbox all the way to the cloud.
"For us it's really important to have Thunderbird. It's also important to not stay in the blinders of that scenario," Mozilla Messaging CEO David Ascher said in an interview at the company's headquarters here. With Raindrop, "We're focusing on best experience for messaging in a Web application."
Mozilla Messaging CEO David Ascher
(Credit: Stephen Shankland/CNET)The change reflects the changing nature of computing. Where Thunderbird's chief competition once was now software such as Microsoft's Outlook, it's now also got to reckon with Google's Web-based Gmail service and its ilk, Ascher said.
Thunderbird is still a priority. Thunderbird 3 is set to arrive next week in near-final form--though nearly a year later than had been planned--but Mozilla Messaging has high hopes the new version will be faster, easier to use, and more versatile through the addition of third-party extensions.
Universal inbox
Raindrop is something of an ultimate inbox in the company's vision, a Web application that draws not just from e-mail but from other communication conduits such as Twitter, Facebook mail, and instant messaging. Its goal isn't just to consolidate today's overabundance of communications channels, it's to help prioritize what's important and put off what's optional until a more convenient time.
"We're breaking the notion of one list coming in, in chronological order," he said. What just arrived isn't necessarily the most important thing to do, though human minds are prone to thinking it is.
Some aspects of Raindrop's future are more certain than others. It's way to early to say when the company might release its first version of the actual software, but one thing that's settled is that Raindrop won't be a service Mozilla offers. Instead, the software will run on others' servers--at Internet service providers, for example.
"Hosting a messaging system for the world is not something we can afford right now," Ascher said. Still, it's revealing that the company chose to create Raindrop as a server-based technology accessible through a Web browser rather than as PC-based software.
Will Raindrop rule the roost?
In the longer term--say 2015--might Raindrop replace Thunderbird as people's messaging interface of choice? Perhaps.
"I suspect some people will and some people won't," he said. "I think desktop software still has a bunch of user benefits that will last for quite awhile."
Persuading everybody to freely cooperate with Raindrop could be tough. Sites like Facebook like their central positions in people's electronic lives and like to serve ads next to their content. In time, though, Ascher believes they'll come aboard.
"I think in the long term, openness wins," he said.
Even without Raindrop, Thunderbird 3 will integrate with the Web. It's got Firefox's engine built in for displaying Web pages, a fact that means the software can display Web content.
That ability means Thunderbird can, for example, show Yahoo and Google calendars in separate tabs. There's little in the way of integration with those services today, but it can be added, Ascher said. He expects plenty more add-ons will bring it closer to the cloud, too. He didn't mention it, but even Raindrop could be added in its own compartment.
Mozilla Messaging smells money
Mozilla Messaging is part of a peculiar organizational structure. In the beginning the non-profit Mozilla Foundation oversaw the open-source software that was the core of Netscape Communicator. Eventually, that software split into two main components: the Firefox browser and the Thunderbird e-mail software.
The foundation set up two subsidiaries to oversee the two projects, first Mozilla Corp. for Firefox in 2005 and second Mozilla Messaging for Thunderbird in 2007. Ascher has since 2007 led the latter, which employs six engineers and nine others.
It also draws on the expertise of many volunteers in the open-source world who translate the software, write add-ons, and help debug it. Because of this help, Mozilla Messaging gets by with only one quality assurance employee and one marketing employee, and Thunderbird 3 will arrive in more than 40 languages.
The subsidiary today gets its funding from its nonprofit Mozilla Foundation parent, which in turn receives the lion's share of revenue from search advertising revenue that results from searches Firefox sends Google's way. Ultimately, Ascher wants Mozilla Messaging to be financially self-sustaining. But how?
"I'm not sure yet. I think what we're looking for are rev models like Firefox--revenue models where the user benefits and doesn't have to pay anything, and somehow enough money flows into Mozilla Messaging to fund development long-term," Ascher said.
That may sound like a lot of hand-waving, but Ascher points out he has no investors looking for a big and quick return on the money they invested, so Mozilla Messaging is a relatively cheap operation to run.
Ads? No thanks
One route the company won't take is advertising, the approach that's vital to Gmail, Hotmail, and Yahoo Mail, as well as to Firefox.
"I don't think people benefit from advertising in mail," he said. "One reason it works for search engines is people often are searching to buy. They're happy to see ads. It helps them. I don't think that works in e-mail."
Today, there are probably somewhere between 10 million and 20 million Thunderbird users, said Rafael Ebron, Mozilla Messaging's director of marketing. That's a far cry from Firefox, whose users total more than 300 million, Mozilla says.
But both projects can punch above their weight. Just being a freely available alternative--whether with Thunderbird or with Raindrop--can steer other products and services, Ascher believes.
"Firefox had an influence over people greater than its market share," Ascher said. "I don't think we'd need to manage everybody's e-mail servers for us to have an influence over the e-mail landscape and make sure everybody has a better experience."
MOUNTAIN VIEW, Calif.--Thunderbird 3, an update to the e-mail software that Mozilla hopes will give it some of the advantages its Firefox browser has enjoyed, is due to arrive in near-final form next week.
Mozilla Messaging plans to issue release candidate 1 of Thunderbird 3 as soon as Monday, with the final version expected later in November, the e-mail-focused subsidiary of the Mozilla Foundation said Thursday.
"We're down to the last few bugs," said Chief Executive David Ascher. "Feedback with the last beta was enthusiastic." Thunderbird 3 beta 4 can be downloaded for Windows, Mac, and Linux.
Mozilla Messaging CEO David Ascher
(Credit: Stephen Shankland/CNET)Thunderbird doesn't get as much attention as Firefox, the chief product of the Mozilla Foundation's other subsidiary. But with Thunderbird 3, Ascher and Mozilla Messaging are trying harder to take advantage of one technology that's helped the browser's fortunes: add-ons. They could be written for Thunderbird 2, but only with what Ascher termed an act of heroism; Thunderbird 3 makes add-ons much easier.
One area where add-ons show up is a new Thunderbird 3 feature, Google and Yahoo calendar functions in the software--using its built-in Firefox engine for handling Web pages, naturally.
"There are a bunch of actions that start in e-mail that really involve the Web," Ascher said. Another example he said Mozilla Messaging will write if some enterprising person doesn't do it first: an add-on to help people assess whether to follow a particular Twitter user who just signed up to follow you.
Another add-on that's already under way is Lightning, which parallels Outlook's calendar functions. A Thunderbird 3-compatible version should arrive about the same time, he said. Ultimately, Thunderbird should be able to integrate with either Lightning or Web-based calendars, including the automation of operations such as accepting event invitations.
Better search
The add-ons also dovetail with a significant new Thunderbird feature, improved search. With Thunderbird 2's folder-based search approach, people often didn't set up searches so they could find what they needed. With Thunderbird 3, it returns all results that match the text, not just what's in a particular folder.
"It's really important to search everywhere," Ascher said. As with Google, "You type a word, and you get results."
Of course that can retrieve a lot of unwanted results. So the search results page offers a variety of ways to winnow that search down--limiting it to particular people, to messages with a specific tag, or to a particular time frame selected from a timeline that presents messages using the search term.
These functions to refine the search, which Mozilla Messaging calls "facets," are another area where add-ons can help, Ascher said.
Also coming in Thunderbird 3 is a simpler start-up process. The software is set up in advance to automatically set up the increasingly complicated server configuration for various accounts. I tried it with Gmail, and it indeed was up and running in moments after I entered only my name, e-mail address, and password. The software comes with several profiles built in, and it makes intelligent guesses if it doesn't know, but people will be able to write their own modules that can be shared, too.
Another feature in the new version is the archive, a feature borrowed from Google's Gmail that's a kind of digital purgatory. E-mails sent to the archive are still available through search, but they don't clutter up the inbox. Folders are still available for those who want to file messages the traditional way.
"The original idea of e-mail, putting messages in folders one by one, was reasonable when we got ten messages a day. Now that we get a couple hundred or more, that's a huge burden," Ascher said. "We made archive really easy and complemented it with (an) easy-to-use search experience.
Streamlined interface
One big interface change is the addition of tabs. Mail accounts, folders, and individual messages can show as new tabs rather than new windows. It's one of a number of efforts to provide a more streamlined interface.
One other is moving some message-specific operations to the message window--reply, reply to a mailing list, forward, archive, and other options. Another: the main toolbar has been cleaned up so only essential actions show, though others can be added through customization. And people can be added to the address book with a single click of a star next to their names--not unlike Firefox 3.5's one-click bookmark operation.
Some routine tasks--labeling a message as junk, for example--are designed to be faster, he added.
"If you look at the number of seconds saved over the population of Thunderbird users, it tends to be several lifetimes per year," Ascher said.
One new feature in Thunderbird 3 is a simplified account setup. You enter three bits of information, and Thunderbird often can take it from there.
(Credit: Screenshot by Stephen Shankland/CNET)Do you pine for the Netscape Communicator days with unified browser and e-mail software but want something more current? Mozilla on Tuesday released SeaMonkey 2.0, which combines Firefox and Thunderbird.
The new version, for Windows, Mac, and Linux, is rebuilt with Firefox 3.5.4 and is more closely aligned with the standalone browser. "SeaMonkey is now much closer to Firefox as far as user profiles, add-ons, and functionality of user interface elements are concerned," according to the release notes. Among other changes:
• Retrieving e-mail using the IMAP (Internet Message Access Protocol) protocol is faster, and for new IMAP accounts, mail is synchronized by default with the local computer.
• The Mozilla Lightning calendar plug-in for Thunderbird can be used.
• E-mail accounts, folders, and messages can be viewed in tabs.
• The mail module lets you subscribe to RSS and Atom feeds that the browser discovers on Web pages.
• The browser is faster at running Web-based JavaScript programs and supports a variety of modern Firefox features coming with the HTML5 standard.
• Browser tabs can be reopened after being closed, and tabs are reloaded if the browser crashes.
• The user interface for handling add-ons, passwords, forms, cookies, and downloads have been overhauled.
• The Mac OS X theme fits in better with the look of Leopard and Snow Leopard, the previous and current versions of the Apple operating system.
• Several older operating systems are no longer supported: Windows 95, 98, Me, and NT 4 as well as Mac OS X 10.2 (Jaguar) and 10.3 (Panther).
The software is available as a download for Mac OS X, Windows, and Linux in 18 languages.
Mozilla's Thunderbird team has been working on software called Raindrop that aims to unify communications channels such as e-mail, Facebook, and Twitter into a single interface with enough built-in smarts to separate the important messages from the routine.
"E-mail used to house the bulk of the conversations that took place on the internet, but that's no longer the case today. In today's world people use a combination of Twitter, IM, Skype, Facebook, Google Docs, e-mail, etc., to communicate. For many of us this means that we have to keep an eye on an ever-growing number of places we might get new messages," the Raindrop developers said in a blog post about the technology. "We hope to lead and spur the development of extensible applications that help users easily and enjoyably manage their conversations, notifications, and messages across a variety of online services."
A key part of the effort will be to spotlight messages that are important.
"Raindrop intelligently separates the personal messages from the bulk," said developer Bryan Clark. Among other things, it will automatically recognize messages from e-mail lists and from sources such as Facebook or Amazon that send numerous updates, filing them accordingly.
Given Mozilla's two main projects, Firefox and Thunderbird, there's one particular interesting aspect to Raindrop: It's a Web application, not downloadable software. "Our flagship applications will be built entirely for any modern web browser that supports Open Web technologies," the developers said. However, the group expects to support front-end software, including applications for mobile devices, that can use the Web-based service.
The vision has been knocking around Mozilla for some time. David Ascher said in a 2007 interview as he was taking over as chief executive of the Mozilla Messaging subsidiary, "People end up subscribing to more and more channels of communications. It makes it hard to keep track of what's going on if they have to check six different inboxes, search across a variety of systems." He said the group wanted to address the issue.
Outlook, Thunderbird, and Yahoo Mail put Gmail and Hotmail to shame in one important area: handling attachments. Moving e-mail-attached files to a folder on your PC is a breeze in Outlook, Thunderbird, and Yahoo Mail. Doing the same in Gmail and Hotmail? Forget it!
Freeware strips e-mail attachments in a few clicks
Back in June 2008, I wrote about Kopf Outlook Attachment Remover donationware, which lets you save some or all of the files attached to Outlook messages to your PC or network. The program adds a button to Outlook's menu that opens a single dialog box showing your attachment-removal options.
Kopf Outlook Attachment Remover's single dialog lets you save attachments to a folder outside Outlook.
(Credit: Kopf)The attachments can be removed from the message or simply copied to a separate folder. You can detach specific types of files, remove files larger than a size you choose, and save images embedded in the body of messages. Other options let you overwrite or rename duplicate files, reproduce subfolders in the target folder, and even return the files you remove to the e-mails they were originally attached to.
You get many of the same options in Mozilla's Thunderbird e-mail program via the AttachmentExtractor donationware. After you download and install the add-on and restart Thunderbird, an AE Extract button is added to Thunderbird's toolbar and an AttachmentExtractor option is added to the program's Tools menu.
Selecting either option opens the add-on's settings, which let you select the target folder, save attachments of certain types or with specific attributes, and auto-extract all attachments or only those meeting specific criteria. You can also delete some or all of the attachments, mark the messages as read, and delete the messages automatically.
The AttachmentExtractor add-on for Mozilla Thunderbird provides several options for handling e-mail attachments.
(Credit: AttachmentExtractor)
Download attachments in Yahoo Mail
It's no secret that Webmail services can't match the features of their desktop counterparts, but when it comes to attachments, Yahoo Mail can teach Gmail and Hotmail a thing or two. While Gmail and Hotmail make it easy to find messages with specific types of attachments via search operators, downloading them once you've found them is another matter.
By comparison, zipping and downloading the files attached to your Yahoo Mail messages takes only a couple of clicks. In Yahoo Mail's Classic interface, click My Attachments in the left pane, select those you want to save, or click Check All to choose them all. Then click the Save to Computer button and choose Zip & Download Files button.
Yahoo Mail's attachment-extraction option makes it easy to save e-mail attachments to your PC.
(Credit: Yahoo)All the attachments are saved in a single zipped file to your browser's default file-download location. You don't get the many options provided in Outlook Attachment Remover or Thunderbird's AttachmentExtractor add-on, but at least the files are backed up and available on your PC or removable medium. I still haven't figured out how to accomplish the same feat with the attachments in Gmail and Hotmail.
Gmail and Hotmail do let you search for all attachments, and in Gmail you can find files by name or extension. To find all messages with attachments, enter has:attachment in the search box of either Gmail or Hotmail and press Enter. Gmail lets you add filename:*.doc, for example, to find only messages to which a Word .doc file is attached. You'll find a complete list of Gmail search operators on the service's help site.
Unfortunately, once you find the attachments in Gmail and Hotmail, there's not much you can do with them except open them one at a time and forward them to a POP or IMAP account. Then you can detach or otherwise process the attachments using one of the free add-ons described above.
You can also set Gmail to automatically forward messages to a POP or IMAP account. (In Hotmail you can forward automatically only to another Microsoft mail service.) I described how to forward mail from Gmail to Outlook and Thunderbird in a post from December 2007.
This won't help you detach the files already received by your Gmail account because there's no way to forward messages in bulk from Gmail. I realize that such a capability would be a spammer's dream come true, but a feature that lets you detach in bulk the files attached to Gmail messages would be nice.
Mozilla released a major update Tuesday to the beta build of its desktop e-mail client Thunderbird, debuting a new search feature, "smart" folders, an activity manager for monitoring communication with your mail server, and better Gmail integration among the list of improvements. Thunderbird 3 beta 4 is available for Windows, Mac, and Linux.
Search results in the new beta open in their open tab, and are filterable.
(Credit: Screenshot by Seth Rosenblatt/CNET)The smart folder view condenses your various in-boxes into one gestalt in-box, but it's easy to switch back to the traditional view if you don't like it. In the folders pane, use the left and right arrows at the top right to change your folder view until you're looking at the one you prefer. Thunderbird will remember your last setting, so when you restart it won't jump back to the smart folder setting. If you have multiple e-mail accounts, though, this should make managing your e-mail stream much easier.
Apparently, there was a lot of code that was overhauled in this fourth beta and that might explain why my default button bar and toolbar settings reverted to normal. It might also have been because of the introduction of the new search bar, which defaults to a significant chunk of window space. The global search bar features auto-complete as well as more robust filtering tools for narrowing down a broad search quickly.
Thunderbird 3 beta 4 introduces tighter folder integration for Gmail users.
(Credit: Screenshot by Seth Rosenblatt/CNET)I found the new search to work well, opening the results in a new tab, although occasionally narrowing down results did not produce the desired result of fewer e-mails in the results window. Searching by tags also appeared spotty at times. Searches do produce a nifty chart, accessible by clicking on the blue bar graph at the top of the search results, that's good for numbers junkies who want to see how often that particular search term shows up.
Windows users should also find that Thunderbird results will now appear when search in Windows Vista and Windows 7, while Mac users will find Growl notification support for new e-mails, integration with the Mac OS X address book, and support for Mail.app. Beta 4 doesn't support legacy versions of Windows prior to Windows 2000 or Mac OS X 10.3 and older.
Thunderbird 3 beta 4 supports the nightly builds of the calendaring plug-in Lightning, but many other add-ons are likely to break until their publishers release compatibility updates. The full list of Thunder 3 beta 4 changes can be read here.
As the social-networking e-mail client Postbox approaches its announced general release date at the beginning of September, the cross-platform program updates with what looks to be more a "tidying-up" release. Available for Windows and Mac, Postbox 1.0 beta 15 introduces a new version of the Thunderbird calendar plug-in Lightning, improved contact searching, and other performance tweaks--but not much else.
Installing Postbox may require a reboot.
(Credit: Screenshot by Seth Rosenblatt/CNET)Derived from Mozilla Thunderbird, Postbox beta 15 will also let you drag and drop e-mails from one account to another and introduces a crash reporter that had been strangely missing until now. Search queries that return no results will now suggest alternative search terms, and more plug-ins have been ported over from Thunderbird, including ThunderBrowse, Virtual Identities, and support for Mozilla-client profile rescuer MozBackup. Frustratingly, Postbox now requires a reboot to work--at least, it did on upgrading my installation from beta 14.
The full changelog can be read here.
One of the better Mozilla Thunderbird extensions is ThunderBrowse, which allows users to quickly open e-mailed links in a browser window built into the e-mail client itself. The latest version introduces support for the Thunderbird-derived Postbox, as well as compatibility fixes for the Thunderbird 3 beta builds and a new click engine.
ThunderBrowse now offers tab support in Thunderbird.
(Credit: Screenshot by Seth Rosenblatt/CNET)However, for users who haven't checked out or updated ThunderBrowse in awhile, there's a lot to play with. Through the expansive options menu, you can configure links to open in new tabs. This allows your original e-mail to stay open in one tab, while the link has been opened in a new one. Unfortunately, in the Thunderbird 3 betas, this does not open a new Thunderbird tab--you'll only get a new ThunderBrowse tab in your message pane. Even if the pane is maximized or the message has been open in a new tab, you'll find a slightly cumbersome new tab bar opening beneath the URL bar.
Other new or recently added options in ThunderBrowse include customizing an external browser to open e-mailed links that's different from your system's default browser, greater control over behavior after left-clicking and scroll wheel-clicking links, and enhanced user security through permission control for JavaScript, images, plug-ins, and cookies. There's also a new auto-complete feature and the ability to move the ThunderBrowse URL bar to the bottom of the pane.
A couple of weeks ago, I described how to sync contacts between Outlook, Gmail, and your iPhone. The program missing from this contacts mega-merge was Thunderbird (download for Windows | Mac), and for good reason. Mozilla's free e-mail program is not particularly contact-friendly.
The first time I attempted to use Mozilla Thunderbird's import function to bring my Gmail contacts into the client e-mail application, I was seriously disappointed with the results. Most of the contact information was squished into a single nondescript field for each record. The few fields that did make the conversion were incomplete. The entire process was pretty worthless, overall.
Then I found the free Zindus add-on for Thunderbird. The program brings a subset of contact fields from Google and Zimbra into Mozilla's free e-mail program. For Google, the fields imported include the contact's name, primary and secondary e-mail addresses, phone numbers, IM names, company, title, and notes. (I didn't test the program with Zimbra.)
After you download and install Zindus, a "Zindus" option is added to Thunderbird's Tools menu. Clicking it opens the Zindus Configuration Settings dialog box where you're presented with a handful of contact-sync options, including a Sync Now button.
The Zindus Configuration Settings dialog lets you reset your sync options.
(Credit: Zindus)... Read more
