If you're looking to keep folders synchronized across different computers, Microsoft's FolderShare is a top-notch tool. But what about synchronizing local folders?
Microsoft's local sync tool, SyncToy, isn't bad. As part of the Windows XP PowerToys add-ons, it's convenient, uncomplicated, and stable. The five different types of synchronization might sound limiting, but they cover the gamut of sync combinations. Users can sync in one direction or bidirectionally. The other three sync types specify how the sync manages new, deleted, and updated files: updating only files in common that have changed, not deleting files from the source that have been deleted in the destination, and a combination of the two.
SyncToy uses big icons to help show off its preset sync settings.
(Credit: Microsoft)There's a glaring missing feature, though, that for my needs obviates the utility of any of those predefined synchronizations: there's no scheduler. More than anything, when I need folders synchronized--whether it's from my C: drive to an external backup or a thumbdrive I use to keep essential files and portable applications with me--I need a scheduler. Not being able to "set it and forget it" might not be a game-ender for some, but for me it's a must-have.
This is where SyncBack comes in. I use SyncBack as my backup utility, and I use it to regularly sync folders that contain files that are regularly edited. SyncBack comes with a set of predefined sync terms, but allows for a comprehensive selection of user-defined syncs that surpasses SyncToy's offerings.
SyncBack's customizations and scheduler leave little out.
(Credit: 2BrightSparks)You can customize SyncBack not just for file updates, deletions, or newly added files, but also adjust syncing behavior if the source or destination file has become larger or smaller than its match. You can even set SyncBack to prompt for user input, which sort of defeats the purpose of a scheduler except that you don't have to worry about accidentally copying over a file because of a rule.
The scheduler means, of course, that my fading and sieve-like memory is no longer required to make sure that I have backups and that I'm using the latest versions of files at home and work. The price of all the customization that has been rolled in to SyncBack is that the graphical user interface isn't very graphic. There's radio buttons and check boxes, and it makes a strong effort at being uncomplicated, but one of SyncToy's strengths is that the interface is heavily dependent on graphics. The interface window is wide, with big folder icons taking up a lot of screen real estate.
I've yet to come across a more flexible and forgiving freeware backup and sync tool than SyncBack, but if you use a better one, let us know in the comments below.
SyncBack is a straightforward backup utility that makes it a snap to safeguard and synchronize your files. Surprisingly flexible for a free program, SyncBack can save your files anywhere: on external hard drives, in ZIP archives, write them on CDs (using UDF), or transfer them via FTP. Recovering from a drive loss is also cinch, with a convenient restore tool that replicates folder trees along with the files in them.
It lets you define multiple scheduled backup jobs so you can just set 'em and forget 'em, too, allowing users to create specific backup jobs for certain folders or file types. You can control the way files are compared and selected for backup: the program comes with ready-made profiles to make the process as easy as possible. It's hard not to like that SyncBack doesn't use many system resources when working in the background, and backups can be set to export their logs to an HTML file for easy viewing. All in all, it's an excellent choice for both home users and small businesses.
Last week when Microsoft released Windows XP Service Pack 3 unto the world, a few "lucky" XP users had their computers come to a screeching, brain-jarring halt. Kitty Kilobyte's best friend Penny Penryn was hit badly by this bug, and she had to do a full reinstall of her operating system.
As frustrating as a crash of this magnitude can be, Penny Penryn was surprisingly as cool as a fan for a quad-core CPU. She didn't lose any of her important documents because followed Power Downloader's advice and backed them up using SyncBack. She didn't lose any of her bookmarks, extensions, passwords, or other important settings for Firefox or Thunderbird, either, because she used MozBackup.
MozBackup is a minuscule program that makes saving and restoring bookmarks, extensions, and other personal settings a streamlined and stress-free experience. It's dead simple to use because it walks you through both the backup and restore process. For example, even if you've backed up everything but you only want to restore your bookmarks, all it takes is a couple of mouse clicks.
MozBackup works with most Mozilla application, and has been translated into dozens of languages, so it can be used by the same worldwide audience that favors Firefox. It's a must-have tool for this software superhero, and since it's free, there's no reason you shouldn't have it, too.
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