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DevonThink Pro for Mac

Download Editors' Rating:
Editors' Rating:
Very good
Average User Rating:
out of 28 votes out of 0 votes

Quick Specs

  • Version:
  • Total Downloads:
  • Date Added:
    Oct. 20, 2016
  • Price:
    Free to try; $79.95 to buy

Editors' Review


DevonThink Pro is your one-stop shop when it comes to organizing documents and files. This program features many smart tools and helpful support options, but learning how to use DevonThink and dealing with instability and can still be time consuming.


Exceptional tools: You are given so much power with DevonThink Pro as it can create smart databases and offers document management tools, such as saving Web pages directly to a folder and cloud syncing, boosting your overall efficiency. We found the included word processor to be full-featured, offering smart options like in-text links to other documents.

Excellent support: This application can be very hard to fully understand because of its many abilities, but the included tutorials mildly alleviate this difficulty by explaining DevonThink Pro in great detail. We visited the user forums and noted that the majority of threads were constantly active and offered more customized support based on users' goals.


Difficult usability: Our first tests of DevonThink Pro were rather exasperating because of the steep learning curve of this program. Those who are not fully familiar with computers in general will have a very hard time with this program despite the helpful support tools.

Mixed performance: Using this application was usually a smooth process, but we sometimes experienced freezing when handling large folders and files. Our documents also saved incorrectly on one occasion, causing us to lose most of the text we had written.

Bottom Line

DevonThink Pro for Mac, if used to its full potential, will completely streamline and revolutionize most people's experience with their computers. The vast amount of organizational features is great for those conducting research and gathering data, and we believe DevonThink Pro is the best choice for anyone in these fields.

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Publisher's Description

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User Reviews

Results 1–10 of 28

5 stars

"It's complex. But that's what makes it work."

July 05, 2013  |  By Cassady007

2013-07-05 05:35:30  |  By Cassady007

 |  Version: DEVONthink Pro 2.5.2


It's a programme I thought I might need - but I never realised how extensively I could use it. I'm still barely scratching the surface - and yet, I already feel I have gotten my money's worth - and I'm maybe using it for 35-40% of what it is capable of... Not many times I've been able to say that about software...


It's complex. [Yeah - I'll say it again]. But only because you need to get your head around what it can do. It only comes in to its own, when you start manipulating the information that you put into it. Do one import, and nothing else - and you will find yourself staring at it, wondering what the heck makes it so special. In fact - you might feel cheated if you've bought it. Relax. Get to grips with the manual, watch the Youtube tutorials, and spend time on the excellent support forum - and all will start becoming clear.

It's the learning-curve that is its only Con. And it's necessary. Push through it.


I am an academic researcher. Before DTP, I had literally thousands of PDF's, scattered across many sub-levels of Finder/Windows Explorer folders. All very neatly stored - and always accessible. I was very comfortable using the Search option, and always find what I needed to - primarily because I was so careful with how I named my PDF's - I was consistent, which meant I could always locate everything I needed to...

So why DTP? Because as much as I could access everything, I was battling to "see the big picture"... With files being separated into sub-level folders, I was spending too much time clicking around in Finder/Explorer, trying to open up Articles, to be able to make sense of how they all fit together. What was worse, many articles did not "fit" into only 1 sub-folder - but really belonged in several... I took a step up and bought YEP, to help with tagging, so as to visualise everything better - and it certainly helped - but then I came across DTP, and realised it offered everything together, in one package...

You have the choice of simply "replicating" your folder structure within DTP, once you've imported everything. But with DTP's deep-level search functionality, and the added benefits of fully-customizable tagging and labelling, you don't really need to. Add to this DTP's intelligent Auto-Classify & "See-Also" relational algorithms - and you quickly start realising that once you get all your "data" into DTP - it becomes the only thing you need to use in order to engage/manipulate/sort/classify/ annotate/ highlight/create/do-anything...

There are no doubt other software packages out there that might do the same - so by all means, have a look around - but discount DTP at your peril. I am in no manner affiliated with the company, I just couldn't believe such a "low" rating, to what is truly a mind-blowingly-powerful piece of software. If you work with lots and lots of files/research - and sometimes find yourself thinking you are missing crucial things, simply due to being "out-of-sight, out-of-mind", then do yourself a favour, and have a look a DTP. Best Mac software bundle sale I ever purchased! [Knowing what I know now - it's full price is still absolutely worth it!].

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1 stars

"Massively, unnecessarily complex software!"

March 11, 2013  |  By DrRicketts

2013-03-11 20:28:58  |  By DrRicketts

 |  Version: DEVONthink Pro 2.5.1


Can't think of any. Would be nice, if I hadn't spent the last five hours trying to figure out how to even start using this software.


Complex. No real user help files. Did I mention complex? I spent HOURS trying to figure out how to make groups in my databases, or to attach tags to photos (still can't, apparently they are made automatically and stored in a 'tags' folder that is always in your way), there is no flow or intuitive way to use this software, it is NOT user friendly! Didn't get past setting up databases after five hours of work, I GIVE UP. One of the most unintuitive software I've ever used. Good thing I got this software bundled with other software I CAN use, or I'd be seriously upset if I spent this kind of money.

If your looking for a simple way to organize your workflow, I strongly suggest you look somewhere else, or you'll be spending most of your productivity-time just learning the software.

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4 stars

"Powerful Information Collector"

October 08, 2010  |  By JerryWilcox

2010-10-08 12:56:27  |  By JerryWilcox

 |  Version: DEVONthink Pro 2.0.5


I have a few different applications which allow me to gather notes, clippings, images, documents, etc. together, but this application is, by far, the most powerful.


It is very complex. I've been using it for quite a while and still feel I've only just scratched the surface.

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2 stars

"Very Unstable"

August 20, 2010  |  By Brass Hammer

2010-08-20 07:26:54  |  By Brass Hammer

 |  Version: DEVONthink Pro 2.0.3


This review was originally posted on
If you want to use it with small amounts of data it works OK. However, large databases constantly freeze up. Create a database and import a ton of PDF's. This will take hours. THEN, it will freeze. You have to kill it at that point. This has happened to me many times.

This is a very expensive program. It should work at that price. It doesn't.

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4 stars

"the only truly versatile, comprehensive database."

March 17, 2010  |  By beargib

2010-03-17 14:37:42  |  By beargib

 |  Version: DEVONthink Pro 2.0


i can move anything into it, organize immediately, or not. for research -- on a book for instance, it's invaluable. this version is so much easier to use than previous iterations that it was worth the wait.


takes a long time to get used to it. but like learning a language, once you have it, it's second nature -- and it sure makes life easier.

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2 stars

"This program does not work"

May 31, 2009  |  By Brass Hammer

2009-05-31 18:34:19  |  By Brass Hammer

 |  Version: DEVONthink Pro 2.0pb5


This review was originally posted on
For some reason DEVONthink Pro version 2 has trouble synchronizing files. The "guru" that was out here insists it has no problem, but he doesn't explain the weird response I get from the program when I use it. Once again, here is the problem:

We have a large number of PDF files out on a server. All I want this application to do is go out there and index all the PDF files and allow me to search on them. I can import the entire site without a problem. However, what is one to do when someone adds a new PDF file to the site? When I tell DEVONthink Pro 2 to synchronize, it does absolutely nothing. I don't even see the point of having the synchronize menu item in the program. It does nothing. However, that is not the main issue that I'm having. The problem is that after someone adds a new PDF file to the site there is no way for me to add back new material to my database. The only way I have been able to figure out how to do it is to reimport the entire site. There is no synchronized, or update feature. Obviously I can't go out and just import the particular documents that have been added since my last import because I don't have any way of knowing what documents have been added. If this is meant to be an improvement over version 1, it leaves a lot to be desired. In my view, the program simply does not work. And I suspect that this is one of the reasons this program has been in the beta stage since before time.

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3 stars


March 16, 2009  |  By Brass Hammer

2009-03-16 09:22:16  |  By Brass Hammer

 |  Version: DEVONthink Pro 2.0pb3


This review was originally posted on
The program doesn't work correctly. As I outlined before, and the developer ignored, it does not sync. So, I waited until the next "upgrade." Still no file synchronization. I decide to hell with it and went back to 1.5.4. However, for some reason it now thinks the program is "unregistered." So, I had to dig out the serial number again. (Another company more interested in those who did not buy the program than those who did.)

I entered the serial number information exactly as it was emailed to me. No luck. Apparently, version 2 kills any chance re-register version 1. I contacted the company with the problem. Their response: They will get back to me "at our earliest convenience." Gee, thanks.

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3 stars

"a little late and rough around the edges"

December 19, 2008  |  By bernie90210

2008-12-19 07:39:32  |  By bernie90210

 |  Version: DEVONthink Pro 2.0pb1


This review was originally posted on
Smart groups haven't been fully implemented yet when every other info manager has them? This beta is buggy (as one might expect): I imported my DTP database, and after using it for a while, DTP 2 pretended that it needed to be updated again!

More importantly, unless you're sold on the "AI" design of this, DTP 2 is really too late. What people want is for their notes to be available everywhere, on their desktop, the web, and their iPhone. Evernote offers that now.

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5 stars

"Its the Best!"

December 19, 2008  |  By sgmiller

2008-12-19 04:33:48  |  By sgmiller

 |  Version: DEVONthink Pro 2.0pb1


This review was originally posted on
I have used DT since I got my first Mac in 2006. While it has been critical to my work, it did suffer from some problems such as slow loads, instability, etc but it was so useful I stayed with it anyway.

But....after using the 2.0 beta for a short while, it is clear that the product has moved light years ahead.....stable, fast, and with MUCH more compact databases not to mention a slew of new features. I am confident enough to dump all my other data repositories and plan on just using DT for all my data in both the work and personal realms.

This product is simply ahead of everything else in its class!

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2 stars

"Still has problems"

February 27, 2007  |  By blizzaster

2007-02-27 13:21:12  |  By blizzaster

 |  Version: DEVONthink Pro 1.3


This review was originally posted on
This program may be considered the state-of-the-art, but I'm not convinced that is saying all that much. It still has some problems.
for instance:

    â?¢ A system which is supposed to help you manage data, under OSX, that doesn't offer spotlight support is just a disconnected database.
and worse:
    â?¢ The program is buggy.
The second one must be qualified I suppose. It is all too easy to get the program into a mode where clicking things in the list on the left, does not display or update the document area, or selecting links only highlights the item in "unselected gray" in the list rather than actually displaying it. From that point, about the only thing you can do is close and relaunch the application. Additionally, from a usability standpoint it suffers serious flaws. As an example â?? the various modes of the program are nice, but it has a tendency to "hide" things which you think should be displayed in the lists, and reveal others which you wouldn't think would be there depending on what mode you are viewing in. I think it needs some list handling conventions which it sticks to no matter what display mode the program is in. In general, it the program acts as if it takes one mess of data, and makes a different mess out of it with its own set of rules. On the plus side â?? it has powerful and fast search. That's about it though.

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Results 1–10 of 28

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Full Specifications

What's new in version 2.9.5

Changed for macOS Sierra

  • Creating and synchronizing databases in the Documents and Desktop folders is no longer possible on macOS Sierra if these folders are synchronized by iCloud Drive. A warning is logged and always shown after opening a database in a cloud folder .
  • Preferences > General > Labels > Dots (Mavericks) renamed to Dots (macOS).
  • Renamed 'Mac OS X' to 'macOS' in alerts.
  • Disk image is code-signed and includes an alias to the Applications folder.
  • Templates no longer have custom icons as they break code-signing now.


  • Notifications include thumbnails.
  • Videos can be zoomed to 25 or 50 percent.
  • Time column of the Log panel is now resizable.
  • Tabbing through entry fields in the Info panel activates the creation and modification date fields too.
  • Viewing a pending, not yet available, document doesn't mark it as read.
  • Scripts > Export > Listing can be cancelled.
  • Tools > Verify & Repair is now able to recognize records without a valid UUID; this can fix sync discrepancies.
  • When DEVONthink Pro discovers missing files it now always shows the Log panel.
  • Icon views reload faster in case of large selections.
  • Moving items to external folders is more reliable.
  • Overall reliability.

Improved (Sync)

  • Added new Every minute schedule
  • Add Dropbox Account contextual and action menu items renamed to Add Dropbox Location if there's already a Dropbox location.
  • Local sync stores can't be created in the Documents and Desktop folders on macOS Sierra anymore if these folders are synchronized with iCloud Drive.
  • Up to 13 times faster cleaning of Dropbox and WebDAV sync stores
  • More efficient handling of sync store downloads avoids multiple downloads.
  • Temporary files are removed more often and so less disk space is used.
  • Dropbox uploads no longer require temporary files.
  • More reliable handling of temporary files.
  • More reliable handling of encryption keys
  • More reliable and more efficient handling of database sync status.
  • Pending files don't abort sync store uploads anymore; a warning is logged instead.
  • Interrupted sync store commits are now resumed and don't cause unnecessary downloads anymore.
  • Handling of failed sync store uploads; critical master/manifest files are now always verified.
  • Handling of network errors and of errors of the Dropbox SDK.
  • Handling of errors when zipping document packages.
  • Stricter checking of WebDAV HTTP status codes; might improve reliability in case of unexpected server responses.
  • Validation of file names.
  • Missing files are immediately logged while uploading.
  • Sync is aborted when loading the status fails; this shouldn't happen unless there's a hardware or filesystem defect.
  • Automatic synchronization is performed less often after certain errors and therefore fewer errors are logged.
  • Logging.
  • Overall reliability.


  • Multitude of issues with the PDF sidebar and PDF views in general (macOS Sierra).
  • Issue where Help > Report Bug and Data > Send by Email didn't work if Apple Mail was the default email client (macOS Sierra).
  • Issue where the print panel of PDF documents didn't support page scaling and rotating (macOS Sierra).
  • Issue where the encoding of new formatted notes containing Asian characters was wrong.
  • Issue where saving Markdown notes with Chinese characters from the Sorter didn't work.
  • Issue where the initial size of movie windows could exceed the screen size.
  • Issue where the progress indication didn't always work correctly on Mac OS X El Capitan and macOS Sierra.
  • Issue where toolbar items caused unnecessary console messages (macOS Sierra).
  • Crashes related to columns view (macOS Sierra).
  • Crash related to printing a text view (macOS Sierra).

Fixed (Sync)

  • Issue where it was possible to create identical sync locations.
  • Issue where the information in Preferences > Sync whether local databases would be merged or uploaded wasn't always correct.
  • Issue where the contextual or action menu of remote database items opened existing local databases.
  • Issue where canceling a sync store download didn't stop the operation completely.
  • Issue where sync store databases that are currently being cleaned were not ignored when listing databases.
  • Issue where migrating the Application Support folder to another computer or account used the former manifest chains.
  • Issue where too short timeouts could occur while opening databases automatically on the remote computer.
  • Issue where generated file names, e.g. automatically named notes, could be too long.
  • Issue where sync store uploads weren't always resumed after quitting the application while uploading.
  • Issue where groups or feeds were not always moved to the desired destination or deleted after interrupted Bonjour transactions.
  • Issue where the garbage collection could cause a threading issue.
  • Issue where the garbage collection was unnecessarily initialized even without uploads.
  • Issue where conflicts of feeds could cause lots of logging due to failed and unnecessary duplication attempts.
  • Crash related to WebDAV transfers.
  • Crash related to Bonjour transfers.


  • Redundant Tab menu items from the Window menu (macOS Sierra).

Known issues on macOS Sierra

  • The PDF sidebar doesn't highlight the selected pages, is quite often completely empty, and doesn't support drag-and-drop due to PDFKit bugs.
  • Flickering while resizing or moving PDF annotations, again due to PDFKit bugs.
  • PDF commands to insert or delete pages are not yet available.
Publisher DEVONtechnologies
Publisher web site
Release Date October 20, 2016
Date Added October 20, 2016
Version 2.9.5
Category Business Software
Subcategory Project Management Software
Operating Systems
Operating Systems Mac OS X 10.10/10.11/10.7/10.8/10.9
Additional Requirements None
Download Information
File Size 26.49MB
File Name
Total Downloads 2,888
Downloads Last Week 3
License Model Free to try
Limitations Not available
Price $79.95

Previous Versions:

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