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User reviews
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4 stars
Version: ClearContext Information Management System Pro 3.1
"Want to organize your emails and prioritize the contacts of your MS Outlook?"
Pros: Features -
Using CCIMS I find it easier to organize and personalize my files according to any topics that I want. Also, with the use of Topic Selector I can now assign my appointments, tasks and messages on the fly. Before, I used to spend 30 minutes to 1 hour just by organizing my mails now this will just cost me only 5 minutes. But there's one thing that I noticed If I included a number on my topic once I deleted it, it will still appear in other modules of the application like when I perform contact analysis.
Another good feature that interests me with CCIMS is the prioritization of contacts based on the number of emails I received from my clients and friends. I can also identify junk emails so that I can delete them right away. For important matters like client requests and updates I can also use the message priority tool especially when I need to check our project updates.
The last functionality that is very useful for me is its filtering capability using Action and Related View so that I would instantly know the status of my tasks and projects. Now I would definitely know what projects are delayed and how much time I needed to spend for certain tasks. This way I can increase my productivity to more than 50%.
Cons: Installing and Removing ClearContext IMS -
The ClearContext IMS installation was quick and easy; however I can't find the application in the Programs Menu to remove CCIMS I need to go to Control Panel to uninstall the product. For user convenience, I think it's better to add uninstallation option in the Programs Menu.
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5 stars
Version: ClearContext Information Management System Pro 2.0.4
"This product has changed my life. Get through your mail faster!"
Pros: This product is amazing. It has changed the way that I deal with my day to day information overload.
Some of the features that I absolutely can not live without now are:
Prioritized (color coded) view of your inbox - IMS will scan your existing mail to determine who it is that you communicate most with then color code those contacts. At a glance I can immediately tell what emails I need to look at first. (You can even set up contacts it misses).
Assignment of 'Topics' - Gone are the days where all the mail from John goes in the 'John' folder. Now I can EASILY assign topics to the mail that I read. When I am done with it I can file it away. IMS will even make the folder for me to file it in. It then remembers all the previous topics.
Auto save sent emails - This feature is AWESOME!. I no longer need to have a flakey outlook rule that sometimes would turn itsself off. When I send a mail, I can assign it to a topic. IMS will automatically save the sent mail in the same topic folder. When I get a reply IMS remembers and sets the topic of the inbound mail automatically.....very cool.
All the workflow stuff is amazing - I find this to follow the 'Getting things done' system. When you get a mail, you act on it immediately. You can:
-defer it until a later time and date (and IMS will take it out of your inbox and have it show back up at a time of your choosing)
-Delegate it and IMS will make an Outlook task for you to assign to someone. it will also create a task for you to follow up with that person.
-Schedule it and it will make an 'Appointment' item in outlook. The cool thing is that each time, the contents of the email are attached so when you act on the item you can see what it is that you had to do.
Real big time savers!
Cons: There is not much I dont like about IMS Pro. The one thing that comes to mind is that when items get filed to topic folders, if the topic folders are in a personal folder as opposed to the exchange folder, I am unable to find items as related. Luckily I use Lookout(pre msn search) to find emails when needed.
Also the way in which the topics gets filed is a bit cludgy. I would like to file items right to the root of my Personal Folders instead I need to at least specify on folder deep. (Personal Folders/Topics/[topic] vs PersonalFolders/[topic]).
All in all, if you have a bunch of email to manage, GET THIS PRODUCT. IT WORKS!
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5 stars
Version: ClearContext Information Management System Pro 4.5.3
"FINAL STOP FOR PRODUCTIVITY! (referring to TWC-MYN ver)"
Pros: For several years, I've been incorporating some of David Allen's "GTD" methodology later combined w/ Michael Linenberger's 1st & 2nd ed. system of "TWC-MYN", and now inding this amazing software putting the method into a simple and powerful product
Cons: No cons! - That said however, I highly recommend the "ClearContext TWC-MYN edition" for even better task, project & email managemen. This version could be found on the Total Workday Control website OR at http://www.clearcontext.com/partners/twc/
Summary: a great productivity tool! I was so delighted to come across the TWC-MYN ClearContext edition of the system, since, in addition to automatically configuring all the outlook views for tasks and email management (thus saving hours of configurations), ... read more
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